Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

March 2, 2017

District Office Board Room - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - District Office - Conference Room C
    1. Public Comment
    2. Study Session - 2016-2017 LCAP Process
      Attachment: 2016-2017 LCAP Stakeholder Feedback Letter
    3. Adjourn to Closed Session
  2. CLOSED SESSION - Conference Room C
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA and CSEA
    3. Conference With Legal Counsel - Anticipated Litigation
      1. Significant Exposure to Litigation Pursuant to Subdivision (b) of Government Code Section 54956.9: 1 matter
      2. Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Government Code Section 54956.9: 1 matter
    4. Student Discipline/Expulsions (Education Code 35146)
      Attachments: EX26-16/17, EX30-16/17, EX31-16/17, EX32-16/17 and EX34-16/17
    5. Reconvene to Open Session

    Classified/Administrative Assistant/Confidential Employees of the Year Reception to be held at 6:40 p.m. in the Argus/Endeavor Multiuse Room, followed by introductions to the Board at 7:00 p.m.

  3. PUBLIC MEETING - Preliminary Proceedings - 7:00 pm - Argus/Endeavor Multiuse Room, 2555 Lawrence St., Ceres
    1. Pledge of Allegiance to the Flag
    2. Invocation by Ken Sylvia of Youth for Christ
  4. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. Recognition of Classified/Administrative Assistant/Confidential Employees of the Year
      Those who have received commendations or made presentations will have an opportunity to be excused at this time. The meeting will resume in the District Office Board Room.
  5. APPROVAL OF AGENDA - District Office Board Room
    1. Opportunity for the Board and administration to adjust the published agenda.
  6. HEARING SECTION
    1. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  7. Report Out of Closed Session
  8. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull an item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  9. ACTION SECTION
    1. Consideration of Student Expulsions Explanatory Statement: (Student Learning and Achievement) The following Student Expulsions are being submitted for consideration: EX26-16/17, EX30-16/17, EX31-16/17, EX32-16/17 and EX34-16/17.
      Recommended Action:Approve the Administrative Panel's Recommendations.
      Referred to Board of Trustees by: Jose Beltran Coordinator of Child Welfare and Attendance
    2. Recommendations for Permanent StatusExplanatory Statement: (Human Resources/Collective Bargaining) Attached is a list of those certificated employees recommended for permanent status, effective with the 2017-2018 school year. Each employee has received satisfactory evaluations and has been recommended for permanent status by his or her site administration.
      Attachment: ListRecommended Action:Approve the attached list.
      Referred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    3. Probationary Certificated Non-reelection Explanatory Statement: (Human Resources/Collective Bargaining)
      Pursuant to Ed Code 44929.21, the following employees are being recommended for non-reelection with the Ceres Unified School District for the 2017-2018 school year. We are asking for Board approval to notify these employees of their non-reelection for the 2017-2018 school year.

      Employee 9254

      Employee 8938

      Employee 5426

      Employee 8388

      Employee 9180

      Employee 3813

      Employee 8646

      Employee 8633

      Employee 9270
      Employee 8603
      Employee 6687


      Recommended Action:Approve the above list.
      Referred to Board of Trustees by:Denise Wickham, Ed.D. Deputy Superintendent, Personnel Services
    4. Provisional Internship Permit Explanatory Statement: (Human Resources/Collective Bargaining) Staff is requesting the following CUSD teacher be employed on a Provisional Internship Permit:

      Victoria A. DeAnda – Resource Specialist – Cesar Chavez Junior High School

      The District is required to submit to the Commission on Teacher Credentialing permit applications for the 2016-2017 school year. Upon successful completion of the credential program, Ms. DeAnda will be eligible to obtain a preliminary credential.
      Recommended Action: Approve the Provisional Internship Permit.
      Referred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    5. Transfer from General Fund 01 to Special Reserve for Post-Employment Benefits Fund 20, and Transfer from Post-Employment Benefits Fund 20 to General Fund 01Explanatory Statement: (Finance/Facilities)Staff is recommending a transfer of $1.0 million from General Education fund 01, to fund 20 to hold for future payments for post-employment benefits (retiree benefits).

      At the end of the Fiscal Year 2016-2017 staff is recommending that the actual cost of the retiree benefits for 2016-2017 be transferred from fund 20 back to General Fund. This cost is estimated to be approximately $650,000. 
      Recommended Action:Approve the transfer of $1.0 million from General Education fund 01 to Special Reserve for Post-Employment Benefits fund 20, and approve the transfer to General Education fund 01 from fund 40 for the actual cost of retiree benefits for 2016-2017.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    6. Transfer from General Fund 01/Mandate to Special Reserve Fund 40/Capital Outlay Projects Explanatory Statement: (Finance/Facilities)To reserve funds for the cost of future capital outlay projects, staff is recommending a transfer of $3,061,114 from General Fund 01/Mandate to Special Reserve Fund for Capital Outlay Fund 40.Recommended Action:Approve a $3,061,114 transfer from General Fund 01/Mandate to Special Reserve Fund 40/Capital Outlay.
      Referred to Board of Trustees by:Amy Peterman, Ed.D. Assistant Superintendent, Business Services
    7. Budget Revision #2Explanatory Statement: (Finance/Facilities The following information is attached:

      1.    Budget revision pages showing Budget Revision #1and Budget Revision #2 numbers and differences by object code for all funds.

      2.    An updated Reserve Trend spreadsheet.
      3.    An updated Reserve Percentage Trend graph.


      The budget revision pages show the following significant changes:

      General Fund-Unrestricted General Education:

      • Revenue (8000) increased due to additional ADA.
      • Encroachment/Transfers (8000) increased due to increase in Special Education encroachment, and additional transfer to Routine Repair and Maintenance.
      • Certificated Salaries (1000), Classified Salaries (2000) and Benefits (3000) decreased due to actual salaries paid including actual cost of 3%, salary docks, and open positions.
      • Books and Supplies (4000) increased due to changes/revisions in site and base targeted budgets.
      • Services and Other Operations (5000) decreased due to changes/revisions in site and base targeted budgets.
      • Capital Outlays (6000) increased due to changes/revisions in site and base targeted budgets.
      • Other Outgo (7000) decreased due to transfer to County Office for ADA for County operated programs.
      • Contingency (7900) increased to balance above changes.


      General Fund-Unrestricted Lottery:

      • Revenue (8000) increased due to additional ADA.
      • Certificated Salaries (1000), Classified Salaries (2000) and Benefits (3000) increased due to contract settlement with employee groups.
      • Services and Other Operations (5000) decreased due to actual amount of SRO contract.
      • Contingency (7900) decreased to balance above changes.

      General Fund-Other Unrestricted

      • Revenue (8000) increased due to MAA revenue received and reimbursement received for AP fees.
      • Encroachment/Transfers (8000) decreased due to transfers from Unrestricted General to Transportation.
      • Classified Salaries (2000) decreased due to open position in Transportation not filled yet.
      • Benefits (3000) decreased to balance above changes.
      • Books and Supplies (4000) and Services and Other Operations (5000) decreased due to revisions for ROP budget.
      • Capital Outlays (6000) increased due to revisions for ROP budget.
      • Other Outgo (7000) decreased due to change in transfer amount to Fund 40.
      • Contingency (7900) increased to balance above changes.


      General Fund-Restricted Resources

      • Revenue (8000) increased due to additional medical billing revenue and Microsoft dollars.
      • Encroachment/Transfers (8000) increased due to salary settlement with employee groups which affected Special Education encroachment and increased transfer to Routine Repair and Maintenance.
      • Certificated Salaries (1000), Classified Salaries (2000) and Benefits (3000) increased due to salary settlement with employee groups.
      • Books and Supplies (4000) decreased due to revisions of the maintenance and categorical budgets.
      • Services and Other Operations (5000) and Capital Outlay (6000) increased due to revisions in the Restricted budgets.
      • Other Outgo (7000) increased due to changes in indirect cost transfers.
      • Contingency (7900) decreased to balance above changes.

      Charter School Fund

      • Revenue (8000) increased due to budget of one time mandate dollars.
      • Certificated Salaries (1000), Classified Salaries (2000) and Benefits (3000) increased due to contract settlement with employee groups.
      • Contingency (7900) increased to balance above changes.


      Adult Education Fund

      • No significant changes.


      Child Development Fund

      • Certificated Salaries (1000), Classified Salaries (2000) and Benefits (3000) increased due to contract settlement with employee groups.
      • Books and Supplies (4000) decreased due to above salary increases.


      Cafeteria Fund

      • Revenue (8000) increased due to projected increase in participation.
      • Classified Salaries (2000) and Benefits (3000) increased due to settlement of Classified employees.
      • Books and Supplies (4000) increased due to additional food purchases.
      • Capital Outlays (6000) increased due to actual cost of construction of kitchens and purchase of new vehicles for Child Nutrition.
      • Contingency (7900) decreased to balance above changes.


      Special Reserve

      • No significant changes.


      Other Post Employment Benefits

      • No significant changes.

      Capital Facilities Fund (Developer Fees)

      • No changes.

      Capital Projects Fund

      • Transfers (8000) decreased due to change in transfer amount from mandate.
      • Capital Outlay (6000) increased due to actual cost for construction projects.
      • Contingency (7900) decreased to balance above changes.


      Debt Service Fund (for COP Payment)

      • No changes.


      The attached Reserve Trend spreadsheet shows the current state of District reserves and year over year spending. The District meets the 3% requirement by using General Education. The attached Reserve Percentage Trend graph illustrates the District's reserve level compared to prior years and projects the level of reserve through the coming year.  Attachments: BOARD BUDGET ANALYSIS 2017 rev 2, 17-03-02 Multiyear Trends Rev and 17-03-02 Reserve Percentage TrendsRecommended Action:Approve Budget Revision 2.

      Referred to Board of Trustees by:Amy Peterman, Ed.D. Assistant Superintendent, Business Services
    8. Wide Area Network Services RFP Recap and ContractExplanatory Statement: (Finance/Facilities) On November 10, 2016, the Board approved the posting of Request for Proposal (RFP) for the Wide Area Network (WAN) services. On January 16, 2017, District staff received and reviewed four proposals for WAN services and is seeking approval to award the lowest bid to Conterra Broadband Services, LLC. The WAN services solution will provide a dedicated 10 Gigabits per second (Gbps) connection to 20 sites, which is a simpler design and 10 X the current bandwidth capacity at all sites except CHS and CVHS, which will remain with the same bandwidth. The term will be for 5-years beginning July 1, 2017. The total monthly cost for services will be $24,500. In addition, there will be a $5,100 monthly cost savings with the new contract. The awarded bid will be included in the District's 2017-2018 E-rate application for discounted services of approximately 85%. Attachments: CeresUSD- 2017 Matrix Score Card Eval-WAN RFP-updated 2-3-17 and WAN Contract-Conterra Wireless Broadband LLC 03.02.17Recommended Action:Approve and award the RFP and contract for WAN services to Conterra Broadband Services, LLC.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    9. Resolution Regarding Board Remuneration for Allowed AbsenceExplanatory Statement: (Finance/Facilities) Board Bylaw 9250 and Education Code 35120 establish the following with regard to Board member remuneration for attendance at regular meetings: Any member who does not attend all Board meetings during the month is eligible to receive only a percentage of the monthly compensation equal to the percentage of meetings he or she attended, unless otherwise authorized by the Board in accordance with law. A member may be compensated for meetings he or she missed when the Board, by resolution, finds that the Board member was performing designated services for the district at the time of the meeting or was absent because of illness, jury duty, or a hardship deemed acceptable by the Board.

      Trustee Faye Lane was not present at the regular meeting of February 9, 2017, due to illness. The attached resolution provides for Mrs. Lane's full compensation for the month of February as allowable by law. Attachment: Resolution No. 10-16/17Recommended Action:Adopt as presented Resolution No. 10-16/17.
      Referred to Board of Trustees by:Scott Siegel, Ed.D. Superintendent
    10. Proposed Revision to Board Policy 3100 (Budget)Explanatory Statement: (Policy and Judicial Review) CUSD staff have discovered that a prior revision to Board Policy 3100 - Budget (adopted December 11, 2014) was inadvertently overwritten during a subsequent policy revision. The attached revision corrects this error. The proposed revision was presented for review by the Board of Trustees at the Board meeting of February 9, 2017, and is being presented for action at this meeting. Staff will be present to answer questions.
      Attachment: BP 3100Recommended Action:Adopt as presented the recommended revision to Board Policy 3100. Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    11. Proposed Revision to Administrative Regulation 6177 (Summer School/Intersession)Explanatory Statement: (Policy and Judicial Review) CUSD staff have discovered that Administrative Regulation 6177 - Summer School/ Intersession, requires updating to current District practices in admission and rotation of school sites. The proposed revision was presented for review at the Board meeting of February 9, 2017, and is being presented for action at this meeting. Staff will be present to answer questions. Attachment: BP 6177Recommended Action:Adopt as presented the recommended revision to Administrative Regulation 6177.
      Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
  10. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Report and for Board Members to report on current events, research and activities, and to add personal comments. Ceres High School will be first to report.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CUTA will be first to report.
    4. District Communication Plan Explanatory Statement: (Community Leadership, Engagement and Advocacy)The District’s Communication Plan provides an outline of how communication occurs throughout the district to specific audiences that include parents, employees, the community, media, and other stakeholders. The 2017 Communications Plan is provided for information and study.   
      Attachment: CUSD Communications Plan Feb 2017 allReferred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    5. Board Policy December 2016 Revisions - First Reading (Draft)Explanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the December 2016 Updates and Proposed Revisions will be made available for Board Member review at the March 2, 2017 meeting. An edited copy of the proposed changes will be presented for a second reading at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.
      Attachment: December 2016 Updates and Proposed Revisions - DraftReferred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
    6. Board Policy December 2016 Special-issue Revisions - First Reading (Draft)Explanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the December 2016 Special-issue Updates and Proposed Revisions will be made available for Board Member review at the March 2, 2017 meeting. An edited copy of the proposed changes will be presented for a second reading at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.
      Attachment: December 2016 Special-issue Updates and Proposed Revisions - DraftReferred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
  11. RESEARCH
    1. Research Items

      "California students again rank 5th in latest AP exam scores," EdSource, February 21, 2017

      "Gov. Brown agrees to issue first school bonds this fall," EdSource, February 9, 2017
      Attachments: Students rank 5th in AP scores and First school bonds this fall

  12. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.