Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

March 9, 2017

District Office Conference Room C - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. PUBLIC MEETING - 5:00 pm - Preliminary Proceedings - Conference Room C
    1. Pledge of Allegiance to the Flag
    2. Invocation
  2. APPROVAL OF AGENDA
    1. Opportunity for the Board and administration to adjust the published agenda.
  3. HEARING SECTION
    1. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  4. STUDY SESSION
    1. 2017-2018 District Budget
  5. ACTION SECTION
    1. Second Interim Report and Criteria & Standards Review for Fiscal Year 2016-2017 Explanatory Statement: (Finance/Facilities) Interim reports are required by the State in December and March. The interim report and corresponding Criteria & Standards Review for March 2017 are attached as backup. The following explanation of the attachment is provided for clarification.
      1. The "2016-17 Second Interim" document contains a summary of revenues, expenditures, and changes in the General Fund Budget. The first two pages are a summary of the restricted and unrestricted accounts that make up the General Fund. The next pair of pages contain a summary of the restricted accounts. The fifth and sixth pages contain a summary of all of the projects that make-up the unrestricted portion of the General Fund.
      2. The Interim Report format contains the Original Budget (A) representing the budget adopted by the Board in June 2016, the Board Approved Operating Budget (B) representing revisions approved by the Board in February, Actuals Year to Date (C) representing expenditures through January 31, 2017, and Projected Year Totals (D). Columns (E) and (F) are irrelevant at this time.
      3. The "2016-17 Second Interim General Fund School District Criteria and Standards Review" document contains specific criteria and standards used to review the interim report. Where the District did not meet the criteria and standards, an explanation is provided.
      4. Based on the information contained in the Interim Report, staff recommends that the Board declare a "Positive Certification." A "District Certification of Interim Report" must be signed by the President and Superintendent certifying that the District will be able to meet its financial obligations for the remainder of the fiscal year and subsequent two fiscal years.
      Attachment: 2016-17 Second InterimRecommended Action:Approve Second Interim Report and Criteria & Standards Review for Fiscal Year 2016-2017.
      Referred to Board of Trustees by:Robin ClaytonChief Financial Officer/Director, Fiscal ServicesAmy Peterman, Ed.D.Assistant Superintendent, Business Services
    2. Interfund Transfer from General Fund 01 to Special Reserve from Capital Outlay Projects Fund 40Explanatory Statement: (Finance/Facilities)The District has designated $l,000,000 in the 2016-2017 budget to transfer from General fund 01 to Special Reserve for Capital Outlay Projects, fund 40. This transfer will be processed prior to closing the books for 2016-2017. The District needs authorization from the Board to make this interfund transfer, and would also like approval to give the Superintendent authority to transfer a larger amount should the year-end closing numbers allow us to do so or a smaller amount should the year-end closing numbers necessitate us to do so. These funds will be held in Fund 40 for an additional classroom wing at Central Valley High School or planning costs for future facility projects.

      Recommended Action: Approve interfund transfer from General Fund 01 to Special Reserve for Capital Outlay Projects Fund 40 before the 2016-2017 closing for $l,000,000 or the amount determined by the Superintendent.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
  6. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.