Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

March 23, 2017

District Office Board Room - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - District Office - Conference Room C
    1. Public Comment
    2. Study Session - Long-term Debt
    3. Adjourn to Closed Session
  2. CLOSED SESSION - Conference Room C
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives: Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA and CSEA
    3. Student Discipline/Expulsions (Education Code 35146)
      Attachments: EX033-16/17 and EX035-16/17
    4. Reconvene to Open Session

    Administrators of the Year Reception to be held at 6:40 pm in the Argus/Endeavor Multiuse Room, followed by introductions to the Board at 7:00 pm.

  3. PUBLIC MEETING -7:00 pm - Argus/Endeavor Multiuse Room, 2555 Lawrence St., Ceres
    1. Pledge of Allegiance to the Flag
    2. Invocation by Pastor Jim Stochl of Harvest Presbyterian Church
  4. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. Recognition of Lenaea High School Theater Festival Gold Medalists - Ceres High School
    2. Recognition of Western Athletic Conference Individual League Champions, Girls' Wrestling - Ceres High School
    3. Recognition of California Interscholastic Federation SacJoaquin Division IV Team and Individual Section Champions, Boys' Wrestling - Ceres High School
    4. Recognition of Administrators of the Year
    5. Argus/Endeavor Presentation - Educational Technology and Student Engagement
      Those who have received commendations or made presentations will have an opportunity to be excused at this time. The meeting will resume in the District Office Board Room.
  5. APPROVAL OF AGENDA - District Office - Board Room
    1. Opportunity for the Board and administration to adjust the published agenda.
  6. HEARING SECTION
    1. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  7. Report Out of Closed Session
  8. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull the item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  9. ACTION SECTION
    1. Consideration of Student Expulsions Explanatory Statement: (Student Learning and Achievement) The following Student Expulsions are being submitted for consideration: EX033-16/17 and EX035-16/17.
      Recommended Action:Approve the Administrative Panel's Recommendations.
      Referred to Board of Trustees by: Jose Beltran Coordinator of Child Welfare and Attendance
    2. Ceres Induction Program Preconditions ReportExplanatory Statement: (Human Resources/Collective Bargaining) The Ceres Induction Program provides job-embedded, collegial, interactive, practical, and results-oriented professional learning connected to classroom practice. In this program, teachers actively analyze their practices, reflect on their teaching, collaborate with colleagues, and gain the knowledge and skills needed to continuously improve teaching and student learning; they become long-term professional learners and educators. Upon successful completion of the Induction Program, staff recommends candidates for the following Clear teaching credentials:  Multiple Subject, Single Subject and/or Education Specialist.

      As required by Education Code Section 44227 and 44265, Educational Services staff have completed the Induction Program General Preconditions Report which documents adherence to California State Law and Commission on Teacher Credentialing policy. This report is used as part of the Induction Program accreditation cycle.  Attachment: Ceres USD Teacher Induction Program Precondition Report 3-15-2017Recommended Action: Approve the Ceres Unified Induction Program General Preconditions report.
      Referred to Board of Trustees by:Ronda MunozInduction Program SpecialistDebra Bukko, Ed.D.Assistant Superintendent, Educational Services
    3. Assistant Director of Child Nutrition Job Description Explanatory Statement: (Human Resources/Collective Bargaining)
      The attached updated Assistant Director of Child Nutrition job description replaces the current job description for said position. The revised job description accurately reflects the essential functions and responsibilities associated with the Assistant Director of Child Nutrition position so that the District is able to provide services for students and staff.


      The salary range for the Classified Management position will remain unchanged.
      Attachment: Assistant Director of Child Nutrition Job DescriptionRecommended Action:Approve the revised job description for the Assistant Director of Child Nutrition position.
      Referred to Board of Trustees by:David Viss Director, Personnel Services Denise Wickham, Ed.D. Deputy Superintendent, Personnel Services
    4. Call for Bids for Various Construction ProjectsExplanatory Statement: (Finance/Facilities) Staff is requesting that the Board call for bids for the following construction projects.
      1. Metal Iron Fencing, Parking Lot Reconstruction and New Exterior Door at Walter White Elementary
      2. Metal Iron Fencing, Concrete Flatwork Replacement and New Exterior Door at Westport Elementary
      3. Metal Iron Fencing at Hidahl Elementary
      4. Six Classroom Addition at Central Valley High School
      Recommended Action:Call for bids for the above construction projects.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    5. Bid Results for the Re-Roofing of the District OfficeExplanatory Statement: (Finance/Facilities) At the January 9, 2017, Board meeting, the Board approved the call for bids for Re-roofing of the District Office. Bids for this project were received and opened on March 14, 2017. Attached is the bid recap for this project.Attachment: Bid Recap-Re-Roof of the District Office 03.14.17Recommended Action:Staff recommends the Board award the bid to Best Contracting in the amount of $606,666.00.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    6. Summer School Schedule 2018 Explanatory Statement: (Student Learning and Achievement) California Department of Education requires that Summer School dates be annually approved by the Board. The 2017-2018 Summer School dates are as follows: Elementary and Jr. High sites will operate for 19 days starting June 5, 2018 through June 29, 2018. High School sites will operate for 23 days in 2 sessions. Session 1 is scheduled June 5, 2018 through June 20, 2018 (12 days) and Session 2 is scheduled June 21, 2018 through July 6, 2018 (11 days). All sites will be closed on July 4th, 2018. Recommended Action:Approve as presented the 2018 Summer School Schedule.
      Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
  10. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Report and for Board Members to report on current events, research and activities, and to add personal comments. Central Valley High School will be first to report.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CSEA will be first to report.
    4. Energy Program UpdateExplanatory Statement: (Finance/Facilities) Staff will present information on our Energy Program. Staff will also be available to answer any questions.Referred to Board of Trustees by:Bryan Turner Energy Educator Manager
      Amy Peterman, Ed.D. Assistant Superintendent, Business Services
    5. Technology Services UpdateExplanatory Statement: (Student Learning and Achievement) Staff will provide an update to the Board on technology services around the District.
      Referred to Board of Trustees by:Chris HigleDirector, Information Technology
      Amy Peterman, Ed.D. Assistant Superintendent, Business Services
    6. Instructional Materials AdoptionExplanatory Statement: (Student Learning and Achievement) Representatives from each of the CUSD secondary schools have met to review and evaluate textbooks for adoption. The courses for which books were reviewed include:
      1. Advanced Placement English
      2. Advanced Placement Statistics

      The subject area adoption groups met to review and evaluate textbook options and narrowed the choices of potential texts. The members then had an opportunity to review the remaining samples, have students preview the materials and provide access for parents to investigate the programs. They then met as a group to review all teacher, student and parent input and made a recommendation for adoption to the Curriculum and Instruction Committee:
      1. Advanced Placement English:
        1. The Language of Composition; Reading, Writing, Rhetoric
        2. 50 Essays; A Portable Anthology
      2. Advanced Placement Statistics:
        1. STATS Modeling the World
        2. Test Bank and Resource Guide
        3. Test Prep Series


      The Curriculum and Instruction Committee met on March 14, 2017. The committee is comprised primarily of teachers representing each site, instructional coaches and elementary and secondary principal representatives. The committee reviewed the recommendations by subject area adoption group and approved the recommendation to adopt and implement the selected textbooks.

      Instructional materials will be made available for review at the March 23, 2017 meeting. The recommendation will be brought for action at the April 13, 2017 Board meeting. Referred to Board of Trustees by:Jessie Ceja, Ed.D.Coordinator, Educational ServicesKirsten SaintDirector, Curriculum and InstructionDebra Bukko, Ed.D.Assistant Superintendent, Educational Services
    7. English Language Arts-English Language Development Instructional Materials adoptionExplanatory Statement: (Student Learning and Achievement) Representatives from each of the CUSD schools have met to review and evaluate English Language Arts and English Language Development instructional materials for adoption. The courses for which books were reviewed are:

      • K-12 English Language Arts
      • K-12  English Language Development

      The Instructional Materials Adoption Committee met to review and evaluate instructional materials options and narrowed the choices of potential materials. All English Language Arts/English Language Development teachers then had an opportunity to review and use the potential materials and to solicit input from students and parents. After careful review of all feedback, a recommendation for adoption of the following instructional materials was made to the Curriculum and Instruction Committee.  


      Primary Adoption:
      • K-6  Benchmark Advance
      • 9-12  CollegeBoard SpringBoard

      The Curriculum and Instruction Committee met on March 14, 2017. The committee is comprised primarily of teachers representing each site, instructional coaches and elementary and secondary principal representatives. The committee reviewed the recommendations and approved the recommendation to adopt and implement the selected instructional materials.

      Instructional materials will be made available for review at the March 23, 2017 meeting. The recommendation will be brought for action at the April 13, 2017 Board meeting.
      Referred to Board of Trustees by:Jessie CejaCoordinator, Educational ServicesKirsten SaintDirector, Curriculum and InstructionDebra Bukko, Ed.D.Assistant Superintendent, Educational Services
    8. Regional Head Start Board Reports July 2016-January 2017Explanatory Statement: (Student Learning and Achievement) The Head Start Act requires that accurate and regular information about the Ceres Head Start program be shared with the school board. Attached for review are monthly program information reports for the Regional Head Start Program. Reported information comes from the annual Program Information Report which defines the specific sets of data to be reviewed. Outcome thresholds are set for annual reporting. Data is collected cumulatively throughout the year. Over time, monthly attendance and enrollment numbers have met the required thresholds, with an exception in January that also includes the Budget Status Report. Additionally, health and social service information changes are reported as services are obtained.
      Attachment: Regional Head Start Board Reports July 2016-January 2017Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    9. Board Policy December 2016 Revisions - 2nd ReadingExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the December 2016 Updates and Proposed Revisions was made available for Board Member review and first reading at the March 2, 2017 meeting. The proposed revisions are being presented as a second reading at this meeting and will be brought for action at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.Attachment: December 2016 Updates and Proposed RevisionsReferred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
    10. Board Policy December 2016 Special-issue Revisions - 2nd ReadingExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the December 2016 Special-issue Updates and Proposed Revisions was made available for Board Member review and first reading at the March 2, 2017 meeting. The proposed revisions are being presented as a second reading at this meeting and will be brought for action at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.Attachment: December 2016 Special-issue Updates and Proposed RevisionsReferred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
  11. RESEARCH
    1. Research Items
      "California's long-awaited School Dashboard debuts," EdSource, March 15, 2017
      Attachment: Research Item School Dashboard
  12. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.