Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

May 11, 2017

District Office - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - District Office Conference Room C
    1. Public Comment
    2. Study Session - Capital Facility Planning
    3. Adjourn to Closed Session
  2. CLOSED SESSION - Conference Room C
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA and CSEA
    3. Student Discipline/Expulsions (Education Code 35146)
      Attachments: EX038-16/17 and EX041-16/17
    4. Reconvene to Open Session

    Reception for Certificated Employees of the Year and Retirees to be held at 6:40 p.m. in the Argus/Endeavor Multiuse Room, followed by introductions to the Board at 7:00 p.m.

  3. PUBLIC MEETING - Preliminary Proceedings - 7:00 pm - Argus/Endeavor Multiuse Room, 2555 Lawrence St., Ceres
    1. Pledge of Allegiance to the Flag
    2. Invocation by Pastor Jim Stochl of Harvest Presbyterian Church
  4. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. Recognition of Certificated Employees of the Year
    2. Recognition of Retirees
      Those who have received commendations or made presentations will have an opportunity to be excused at this time. The meeting will resume in the District Office Board Room.
  5. APPROVAL OF AGENDA - District Office Board Room
    1. Opportunity for the Board and administration to adjust the published agenda.
  6. HEARING SECTION
    1. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  7. Report Out of Closed Session
  8. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull the item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  9. ACTION SECTION
    1. Consideration of Student Expulsions Explanatory Statement: (Student Learning and Achievement) The following Student Expulsions are being submitted for consideration: EX038-16/17 and EX041-16/17.
      Recommended Action:Approve the Administrative Panel's Recommendations.
      Referred to Board of Trustees by: Jose Beltran Coordinator of Child Welfare and Attendance
    2. Probationary Certificated Non-reelection Explanatory Statement: (Human Resources/Collective Bargaining)
      Pursuant to Ed Code 44929.21, the following employees are being recommended for non-reelection with the Ceres Unified School District for the 2017-2018 school year. Staff is requesting Board approval to notify these employee of their non-reelection for the 2017-2018 school year.

      Employee 1930

      Employee 7351

      Employee 9241


      Recommended Action:Approve the above list.
      Referred to Board of Trustees by:Denise Wickham, Ed.D. Deputy Superintendent, Personnel Services
    3. Salary Schedule Updated Format for CSEA Explanatory Statement: (Human Resources/Collective Bargaining) Attached is a Classified salary schedule in an updated format, as required by the California Code of Regulations #570.5 and PERS. Our current Classified salary schedule is on two different documents, one with job titles, and one with pay rates. These must be combined into one document to meet the requirements.

      The California Code of Regulations has a list of information required to be on a salary schedule for the purpose of determining the amount of compensation earnable, and states that the pay rate shall be limited to the amount listed on a pay schedule that meets the requirements. PERS also requires that these guidelines be followed, and if not followed could jeopardize the retirement calculations when Classified employees retiree.
      Attachment: Classified Salary Schedule Updated Format Recommended Action: Approve the salary schedule updated format.
      Referred to Board of Trustees by:David VissDirector, Personnel Services Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    4. AB 288 - Concurrent Enrollment Agreement with Modesto Junior CollegeExplanatory Statement: (Student Learning and Achievement) Recently, Assembly Bill 288 was passed, allowing high school students to work with local community colleges to start career pathways. AB 288 allows Ceres Unified School District high school students to be dually enrolled in Modesto Junior College courses while still in high school - receiving college credit for qualified high school courses. In order for Ceres Unified School District teachers to qualify to teach concurrently with the district and Modesto Junior College, they will be required to possess a master's degree in the field they are teaching or have field experience approved by Modesto Junior College. Qualifying teachers will be required to apply for a teaching position with Modesto Junior College. Upon board approval of the draft agreement between Ceres Unified School District and Modesto Junior College, Ceres Unified will collaborate with Modesto Junior College on developing mutually accepted expectations for grading and course outlines. Ceres Unified School District teachers who are approved and qualified will be paid by Modesto Junior College for the extra duties required by Modesto Junior College.

      At this point, the draft contract agreement with Modesto Junior College includes the following secondary classes, given that they match-up with current career pathways at Modesto Junior College; Ceres Unified School District concurrent courses are not limited to this list: Manufacturing / Engineering, Animal Science, Agriculture, Maintenance Machinist and Welding Manufacturing Technology.

      The contract with Modesto Junior College was presented for review at the April 13, 2017 Board meeting and is now being presented for action.
      Attachment: CCAP AgreementRecommended Action:Approve the AB 288 College and Career Access Pathways Partnership (CCAP) Agreement between Yosemite Community College District (inclusive of Modesto Junior College) and Ceres Unified School District.
      Referred to Board of Trustees by:Jay Simmonds Assistant Superintendent, Student Support Services
    5. Annual Review and Update of 2016-2017 Site Safety PlansExplanatory Statement: (Student Learning and Achievement) Education Code 32286 requires that every school shall review and update its School Site Safety Plan by March 1 each year. Each Site Safety Plan went before the Board for review at a previous Board meeting. In order to ensure compliance with this article, each school is now providing its comprehensive School Site Safety Plan for Board approval. Attachments: Adkison; Argus, Blaker-Kinser, Carrol Fowler; Caswell, Central Valley High, Ceres High, Cesar Chavez, Don Pedro, Hidahl, La Rosa, Lucas, Mae Hensley, Beaver, Sam Vaughn, Sinclear, Virginia Parks, Walter White, Westport and Whitmore CharterRecommended Action:Approve the School Site Safety Plans as presented.
      Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    6. Bid Results for the Metal Iron Fencing at Hidahl Elementary SchoolExplanatory Statement: (Finance/Facilities) On March 23, 2017, the Board approved the call for bids for this project. On May 3, 2017, bids were received and opened for the Metal Iron Fencing at Hidahl Elementary School. The low bidder is Golden Bay Fence Plus Iron Works, Inc. with a base bid of $43,704.00.Attachment: Bid Recap-Metal Iron Fencing-Hidahl Elementary 05.03.17Recommended Action:Award the bid to Golden Bay Fence Plus Iron Works, Inc. in the amount of $43,704.00.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    7. Bid Results for the Concrete Flatwork Replacement at Blaker-Kinser Jr. High SchoolExplanatory Statement: (Finance/Facilities) On January 12, 2017, the Board approved the call for bids for this project. On May 3, 2017, bids were received and opened for the Concrete Flatwork Replacement at Blaker-Kinser Jr. High School. The low bidder is George Reed, Inc. with a base bid of $144,750.00.Attachment: Bid Recap-Concrete Flatwork Replacement-Blaker-Kinser JHS 05.03.17Recommended Action:Award the bid to George Reed, Inc. in the amount of $144,750.00.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    8. Appointment of Representatives to CIF League Explanatory Statement: (Policy and Judicial Review) According to CIF bylaws, each school district governing board must appoint individuals to serve as school representatives to the CIF athletic league for the upcoming school year. Failing to do so results in loss of voting privileges.

      It is recommended that the following individuals be appointed to serve for the 2017-2018 school year as the schools' league representatives:

      Ceres High - Linda Stubbs, CHS Principal
      Ceres High - Shawna Nunes, CHS Athletic Director
      Central Valley - Carol Lubinsky, CVHS Principal
      Central Valley - Greg Magni, CVHS Athletic Director
      District Office - David Viss, District Coordinator of Athletics
      Attachment: CIF RepresentativesRecommended Action: Approve the recommended appointments.
      Referred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
  10. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Report and for Board Members to report on current events, research and activities, and to add personal comments. Central Valley High School will be first to report.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CSEA will be first to report.
    4. K-6 Report Card Lifeskills Explanatory Statement: (Student Learning and Achievement) In collaboration with elementary teachers, the Lifeskills on the Ceres Unified K-6 report cards have been updated. Educational Services staff will describe the collaborative process and present the updated Lifeskills for the Board.
      Attachment: Report Card LifeskillsReferred to Board of Trustees by:Sharon CarterProgram Specialist, Educational Services
      Debra Bukko, Ed.D.Assistant Superintendent, Educational Services
    5. Proposed Revision to Exhibit 5123 Promotion/Acceleration/Retention Criteria Grades 1-6Explanatory Statement: (Policy and Judicial Review) The Promotion/Acceleration/Retention Policy adopted by the District in 1999 and revised in 2003, 2004, 2005, 2008, 2011, 2013 and 2014 has been reviewed and revised by site and district staff. Promotion/retention criteria have been revised as follows:          

      -Use of standards-based grades for Literacy, Reading, Writing, and Math
      -Revision of ASP to AIP to clarify that students at risk of retention should attend the After School Intervention Program specifically                    
      -Revision of language to clarify expectations regarding provision of interventions, documentation of progress, and criteria within the Promotion Score Sheet when making recommendations for retention. 

      The proposed revision to the Board Exhibit is attached for review, with deletions indicated by strikethroughs and additions in red. Also attached are the Promotion Score Sheets approved in 2014 and the proposed revisions to criteria.
      Attachments: Promotion Retention E5123 Exhibit Revision, 1st Grade Retention Score Sheet, 2nd Grade Retention Score Sheet, 3rd - 6th Grade Retention Score Sheet, revWCS.Beaver Grade 1 Retention Criteria, rev WCS.Beaver Grade 2 Retention Criteria 2015-2016 and rev WCS.Beaver Grade 3-6 Retention Criteria Referred to Board of Trustees by:Sharon CarterProgram Specialist, Educational Services
      Debra Bukko, Ed.D.Assistant Superintendent, Educational Services
    6. Board Policy March 2017 Revisions - First Reading (Draft)Explanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the March 2017 Updates and Proposed Revisions will be made available for Board Member review at the May 11, 2017 meeting. An edited copy of the proposed changes will be presented for a second reading at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.
      Attachment: March 2017 Proposed RevisionsReferred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
  11. RESEARCH
    1. Research Items
      "Push in Sacramento to end fight over size of school districts' budget reserves," EdSource, April 26, 2017
      Attachment: Research Item School districts' budget reserves
  12. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.