Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

June 15, 2017

District Office Board Room - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - Conference Room C - District Office
    1. Public Comment
    2. Study Session - Board Meeting Agenda Software
    3. Adjourn to Closed Session
  2. CLOSED SESSION - Conference Room C
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives: Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA and CSEA
    3. Student Discipline/Expulsions (Education Code 35146)
      Attachments: EX044-16/17, EX045-16/17, EX046-16/17, EX047-16/17, EX048-16/17, EX049-16/17 and EX050-16/17
    4. Reconvene to Open Session
  3. PUBLIC MEETING - Preliminary Proceedings -7:00 pm - Board Room
    1. Pledge of Allegiance to the Flag
    2. Invocation - Ken Sylvia of Youth for Christ
  4. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. None at this meeting.
  5. APPROVAL OF AGENDA
    1. Opportunity for the Board and administration to adjust the published agenda.
  6. HEARING SECTION
    1. Public Hearing on Local Control Accountability PlansExplanatory Statement: (Finance/Facilities) As required by Education Code 52060, a public hearing regarding the Local Control Accountability Plans for Ceres Unified School District, Whitmore Charter High School, Whitmore Charter School of the Arts and Technology, and Whitmore Charter School of Personalized Learning must be held to solicit the recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the plan.
      Attachments: Ceres Unified LCAP 2016-2017 Annual Update and 2017-2020 Plan, WCHS 2016-2017 Annual Update and 2017-2020 Plan, WCSAT 2016-2017 Annual Update and 2017-2020 Plan and WCPL 2016-2017 Annual Update and 2017-2020 PlanReferred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    2. Public Hearing on 2017-2018 Budget and Minimum Reserve Requirement for 2017-2018Explanatory Statement: (Finance/Facilities)The Board must hold a public hearing on the 2017-2018 budget prior to adoption of the budget. The budget will be presented by staff during the information and study section of this meeting, and a copy of the proposed budget is attached to that item. The Board is scheduled to take action on the budget during the June 29, 2017 meeting.

      Senate Bill 858 included the triggering language for the reserve cap for district reserves. This bill also requires that starting with the 2015-2016 adopted budget, school districts must hold a public hearing to determine the total amount of assigned and unassigned ending fund balances for the budget year and two subsequent years.

      Education Code 42127 (a) (2) (B) states that commencing with budgets adopted for the 2015-2016 fiscal year, the governing board of a school district that proposes to adopt a budget include a combined assigned and unassigned ending fund balance in excess of the minimum recommended reserve for economic uncertainties adopted by the state. Attached are worksheets that list the ending balances for the District in excess of the minimum reserve requirements.
      Attachment: Balances in Excess of Minimum Reserve RequirementsReferred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    3. Public Hearing for CUTA Sunshine Proposal Explanatory Statement: (Human Resources/Collective Bargaining) At the Board of Trustees meeting on May 25, 2017, CUTA presented its Sunshine Proposal for negotiations between the District and CUTA for the 2017–2018 school year. CUTA is requesting to open Article VIII - Class Size, Article X - Teaching Hours, Article XXIII - Certificated Employee Benefits and Article XXIV - Salary Schedule Provisions and Transferred Experience. At this time, the required public hearing will provide the opportunity for public input.
      Attachment: CUTA Sunshine ProposalReferred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    4. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  7. Report Out of Closed Session
  8. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull the item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  9. ACTION SECTION
    1. Consideration of Student Expulsions Explanatory Statements: (Student Learning and Achievement) The following Student Expulsions are being submitted for consideration: EX044-16/17, EX045-16/17, EX046-16/17, EX047-16/17, EX048-16/17, EX049-16/17 and EX050-16/17.
      Recommended Action:Approve the Administrative Panel's Recommendations.
      Referred to Board of Trustees by: Jose Beltran Coordinator, Child Welfare and Attendance
    2. Declaration of Need For Fully Qualified EducatorsExplanatory Statement: (Human Resources/Collective Bargaining) Each year staff attempts to recruit qualified credentialed applicants in our specialist areas. Occasionally, the need arises to submit emergency credentials to cover classes for which there are not qualified applicants. To allow the hiring of applicants to teach on emergency credentials, the District is required to submit to the Commission on Teacher Credentialing a Declaration of Need for Fully Qualified Educators. New requirements provide that the Board take action on this item separately from the Consent Agenda.
      Attachment: Declaration of NeedRecommended Action:Approve the Declaration of Need for Fully Qualified Educators.
      Referred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    3. New Job Description for Licensed Vocational NurseExplanatory Statement: (Human Resources/Collective Bargaining)The attached Licensed Vocational Nurse job description establishes and defines the representative duties and responsibilities associated with this new position within Student Support Services/Special Education. Under the direction of a credentialed school nurse, the Licensed Vocational Nurse will be responsible for performing specialized health care services for students, traveling to various school sites to perform a variety of nursing duties, and maintaining a healthy and safe environment for students and staff.

      The Licensed Vocational Nurse position will be placed on Range 57 of the Classified Salary Schedule.

      The attached job description was reviewed and endorsed by CSEA on May 10, 2017.  
      Attachment: Licensed Vocational Nurse Recommended Action: Approve job description for the Licensed Vocational Nurse.
      Referred to Board of Trustees by:
      David VissDirector, Personnel Services Denise Wickham, Ed.D. Deputy Superintendent, Personnel Services
    4. Transfer from General Fund 01 to Child Nutrition Fund 13 for Unpaid Balances Explanatory Statement: (Finance/Facilities) In accordance with Title 2 of the Code of Federal Regulations Part 225, Appendix B, Child Nutrition meal reimbursement losses (actual or estimated) arising from uncollectible accounts are unallowable. As a result, the charges for any uncollected debt are the responsibility of the District. Staff is recommending a transfer amount, not to exceed $150,000, from General Fund 01 to Child Nutrition Fund 13 to cover the unpaid balances as of June 30, 2017. Recommended Action: Approve the transfer from General Fund 01 to Child Nutrition Fund 13 not to exceed $150,000 to cover the uncollectible debt for unpaid balances for the 2016-2017 school year.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    5. Facility and Construction Change Order ProcessExplanatory Statement: (Finance/Facilities) During the Information and Study Session at the May 25, 2017 meeting, District administration updated the Board on the change order process for facility and construction projects. The item is now being presented for Board action to establish the following process:
      1. Change orders of $88,300 or more will require Board action. This may necessitate a special Board meeting.
      2. Change orders of $25,000 - $88,299 will be approved by the Superintendent and reported to the Board.
      3. Change orders less than $25,000 will be approved by the Superintendent.
      Recommended Action:Approve the Change Order Process as presented.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    6. Bid for Alterations to Site and Building B at Walter White Elementary SchoolExplanatory Statement: (Finance/Facilities) At the May 25, 2017 meeting, the Board authorized the Superintendent to award the bid for the Alterations to Site and Building B (Fencing and Parking Lot Improvements) at Walter White Elementary School. This project will include some office reconfiguration as well. Bids were opened on June 6, 2017. The recap sheet for the bid is attached. The low bidder was JL Bray & Son, Inc. with a base bid of $1,004,000.00. On June 6, 2017, the Superintendent awarded the bid to JL Bray & Son, Inc.Attachment: Bid Recap-Site Work-Building B-Walter White 06.06.17Recommended Action:Ratify the action of the Superintendent in awarding the bid to JL Bray & Son, Inc. in the amount of $1,004,000.00.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    7. CUSD Foundation 2017-2018 Board of Directors Members List Explanatory Statement: (Community Leadership, Engagement and Advocacy) In operation since September 2004, the Ceres Unified School District Foundation is a non-profit organization created to provide supplemental resources and scholarships to the educational programs outlined in the District’s LCAP Plan. The attached list of community members and District staff recommended to serve on the CUSD Foundation Board of Directors for the 2017-2018 year is being presented for action by the Board of Trustees.Attachment: CUSD Foundation Board of Directors 17 18 List - Foundation Officer List 6 15 17Recommended Action:Appoint the 2017-2018 CUSD Foundation Board of Directors.
      Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
    8. Resolution Ordering Governing Board Member Election Explanatory Statement: (Policy and Judicial Review)In accordance with the provisions of the Education Code, the Stanislaus County Office of Education has notified Ceres Unified School District that the Governing Board Member Election for our District will be held on November 7, 2017. The Governing Board must adopt a Resolution containing "Specifications of the Election Order" and deliver the signed original and a copy, plus two copies of the Board Meeting Agenda, to the County Superintendent of Schools on or before July 5, 2017.
      Attachments: Resolution 18-16/17 and Notice to Consolidate ElectionRecommended Action:Adopt as presented Resolution 18-16/17 ordering Governing Board Member Election.
      Referred to Board of Trustees by:Scott Siegel, Ed.D. Superintendent
    9. CUSD Board Policy March 2017 Revisions Explanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the March 2017 updates and proposed revisions was made available for Board Member review and first reading at the May 11, 2017 meeting, with a clean copy of the proposed revisions presented for a second reading at the May 25, 2017 meeting. The proposed revisions are being presented at this meeting for approval.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members may access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.
      Attachments: March 2017 Proposed RevisionsRecommended Action:Approve as presented the March 2017 Board Policy Revisions.
      Referred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
  10. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Report and for Board Members to report on current events, research and activities, and to add personal comments.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CSEA will be first to report.
    4. Local Control Accountability PlansExplanatory Statement: (Setting Direction) The Local Control Accountability Plans for Ceres Unified School District, Whitmore Charter High School, Whitmore Charter School of Arts and Technology, and Whitmore Charter School of Personalized Learning have been developed in consultation and with input of parents, students, members of the community, classified, certificated, and administrative staffs. The Local Control Accountability Plans are attached for Board review. 
      Attachment: Ceres Unified LCAP 2016-2017 Annual Update and 2017-2020 Plan, WCHS 2016-2017 Annual Update and 2017-2020 Plan, WCSAT 2016-2017 Annual Update and 2017-2020 Plan and WCPL 2016-2017 Annual Update and 2017-2020 PlanReferred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    5. 2017-2018 District BudgetExplanatory Statement: (Finance/Facilities) A copy of the proposed 2017-2018 District Budget is attached. The Budget is presented by resource and shows revenues and expenditures by major object codes. The first column shows projected actuals for the 2016-2017 school year and the second column shows the proposed budget for the 2017-18 school year. A description for each line is listed beside the object code. Also attached is the Proposed Budget in the State SACS format.

      This budget is based on the Governor's May Revise, using the Local Control Funding Formula, with COLA and proposed GAP closure.

      An updated Reserve Trends Spreadsheet is also attached. The spreadsheet shows approximately a $9.8 million ending balance in General Education and a $1.8 million ending balance for Lottery, totaling 7.2% of General Fund expenditures. In addition, one-time reserves show approximately a $1.8 million ending balance. These reserve levels are adequate to meet the State required 3% reserve level. The spreadsheet shows a deficit of $2,128,223 in unrestricted funds. Staff will present information on the prognosis for the budget through the coming year.

      The budget will be presented for action at the June 29, 2017 meeting of the Board of Trustees. Some minor alterations may be made to correct any errors discovered and to comply with state account code guidelines.
      Attachments: 2017-2018 Proposed Budget, Multiyear Trends Rev, SACS Budget Format and 17-06-15 Reserve Percentage TrendsReferred to Board of Trustees by:Robin ClaytonChief Financial Officer and Director, Fiscal ServicesAmy Peterman, Ed.D.Assistant Superintendent, Business Services
    6. Annual Investment ReportExplanatory Statement: (Finance/Facilities) Government Code Section 53646 requires public agencies to present a statement of the agency investment policy to their governing boards annually and discuss any changes to be made. At this time, Board Policy 3430 is presented for review with no recommended changes.
      Attachment: Board Policy 3430Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    7. Annual Report on Nondiscrimination in School Activities and ProgramsExplanatory Statement: (Policy and Judicial Review) Board Policy 0410, Nondiscrimination in District Programs and Activities, requires annual review of District programs and activities to ensure the removal of any derogatory or discriminatory name, image, practice, or other barrier that may unlawfully prevent an individual or group in any protected category from accessing District programs and activities. The Superintendent has conducted this annual review and will report any findings or recommendations to the Board. Attached for review is a list of all school mascots within the Ceres Unified School District.
      Attachment: CUSD MascotsReferred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
  11. RESEARCH
    1. Research Items
      "California school data? There's an app for that," EdSource, June 5, 2017
      Attachment: Research Item Data app
  12. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.