Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

August 11, 2016

District Office Board Room - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - Superintendent's Office
    1. Public Comment
    2. Study Session - Social Security and Board Compensation
    3. Study Session - Budget Direction
    4. Adjourn to Closed Session
  2. CLOSED SESSION - Superintendent's Office
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference with Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives: Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA and CSEA
    3. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representative: Scott Siegel
        Unrepresented Employee: Director of Personnel Services
    4. Reconvene to Open Session
  3. PUBLIC MEETING - Preliminary Proceedings -7:00 pm - Board Room
    1. Pledge of Allegiance to the Flag
    2. Invocation by Pastor Dionicio Vargas of Valley View Church of the Nazarene
  4. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. None at this meeting.
  5. APPROVAL OF AGENDA
    1. Opportunity for the Board and administration to adjust the published agenda.
  6. HEARING SECTION
    1. Public Hearing for District Sunshine Proposal - CUTAExplanatory Statement: (Human Resources/Collective Bargaining) At the Board of Trustees meeting on June 30, 2016, the District presented its sunshine proposal for negotiations between the District and the Ceres Unified Teachers Association (CUTA) for the 2016–2017 school year. The District is requesting to open the attached list of items. The required public hearing will provide the opportunity for public input.
      Attachment: District Sunshine ProposalReferred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    2. Public Hearing on the Ceres Unified School District Social Media Plan for School SafetyExplanatory Statement: (Policy and Judicial Review) Currently, state law requires that any time a district considers a plan to gather pupil information obtained from social media, it shall notify students and parents about the proposed program and provide the opportunity for public comment prior to adoption of the program. The CUSD Social Media Plan for School Safety will be an integral part of the District's ability to maintain student safety. The plan details the acceptable practices under which the District may gather or maintain student information from social media. Attached is a copy of the plan.
      Attachment: CUSD Social Media Plan for School SafetyReferred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    3. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  7. Report Out of Closed Session
  8. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull the item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  9. ACTION SECTION
    1. Employment Agreement - Director of Personnel Services Explanatory Statement: (Human Resources/Collective Bargaining) The Director of Personnel Services' Employment Agreement for the period commencing July 1, 2016 will be presented for action by the Board of Trustees.
      Attachment: Director of Personnel Services Recommended Action:Approve the employment agreement as presented.
      Referred to Board of Trustees by:Scott Siegel, Ed.D. Superintendent
    2. Administrators Responsible for Adkison/Vaughn Elementary Associated Student Body Accounts Explanatory Statement: (Finance/Facilities) As required by Education Code, the Board of Trustees took action at the June 30, 2016 meeting to approve all student body accounts and designate the administrator(s) responsible for each account for the 2016-2017 school year, with the exception of Adkison Elementary due to an impending administrative change. Subsequently, there was also an administrative change at Vaughn Elementary. The designated ASB administrators for both sites are listed below.
      Name of Account Designated Administrator(s)
      Adkison School ASB Antony Little
      Vaughn School ASB Jesse Campbell
      Recommended Action:Approve student body accounts and designate the administrator(s) responsible for each account as per the list provided above.
      Referred to Board of Trustees by:Amy Peterman, Ed.D. Assistant Superintendent, Business Services
    3. Variable Term Waiver Explanatory Statement: (Human Resources/Collective Bargaining) Staff is requesting approval of Variable Term Waivers for Brianne Finster, Rachel Horrocks and Delia Rasho to teach as Speech-Language Pathologists (SLPs). They all possess strong backgrounds working with students of varying disabilities and speech impairments.

      The Commission on Teacher Credentialing (CTC) requires Board approval for the issuance of Variable Term Waivers. Ms. Finster, Ms. Horrocks and Ms. Rasho are currently working on enrolling in SLP Programs in which they will work diligently to complete all the requirements to obtain their credentials within a reasonable time.Recommended Action:Approve the Variable Term Waivers.
      Referred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    4. Provisional Internship Permit Explanatory Statement: (Human Resources/Collective Bargaining)Staff is requesting that the following CUSD teachers be employed on Provisional Internship Permits:

      Jeffrey Beckton – Elementary Music Teacher – District Office

      Megan Callahan – Kindergarten Teacher - Whitmore Charter Schools

      Jeremy Clifton – Elementary Music Teacher – District Office

      Heidi Ruger – Resource Specialist – Robert Adkison Elementary

      Rebecca G. Meyers – Dance Teacher - Ceres High School
      Tiffany Morrison – Mathematics - Whitmore Charter Schools


      The District is required to submit to the Commission on Teacher Credentialing permit applications for the 2016-2017 school year. Upon successful completion of the credential program, each of these individuals will be eligible to obtain a preliminary credential.
      Recommended Action:Approve the Provisional Internship Permits.
      Referred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    5. Sale of District PropertyExplanatory Statement: (Finance/Facilities)At the May 5, 2016 Board meeting, the Board approved a lease modification that would have allowed the District to trade in HP Slate Tablet devices currently being used by K-1 and SH classes for a credit towards the purchase of Chromebooks for student use. After the devices were collected and evaluated, the trade-in and credit were deemed not feasible. District staff is now requesting Board action to allow for the sale or disposal of the K-1 tablets.

      Education Code Section 17545 allows for school districts to sell by auction or bid property that is no longer required, is being replaced or is no longer suitable for use. Education Code Section 17456(b) allows property that has been offered at auction or bid, and for which no bid was received, to be sold by private sale. Attached is a list of items that are being proposed for sale by auction. Attachment: Obsolete Equip- Technology ServicesRecommended Action:Find that the property is no longer needed and authorize staff to arrange for sale by auction. In the event that no bids are received, authorize staff to arrange for private sale or disposal.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    6. Bid Results for the Six-classroom Modular Building at Ceres High School Explanatory Statement: (Finance/Facilities) On April 7, 2016, the Board approved the call for bids for this project. On July 28, 2016 bids were received and opened for the Six-classroom Modular Building at Ceres High School. The low bidder is American Modular Systems with a bid amount of $1,374,800.00.Attachment: Bid Summary Results-Modular Classroom Bldg. at Ceres High-CU15.01-07.28.16Recommended Action:Staff recommends the Board award the bid to American Modular Systems in the amount of $1,374,800.00.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    7. Building of a Swine Barn at the CUSD Agriculture Center at Hidahl Elementary Explanatory Statement: (Finance/Facilities) Staff is recommending that the Board call for bids for the building of a swine barn at the CUSD Ag Center. Recommended Action:Call for bids for the building of a swine barn at the CUSD Agriculture Center located at Hidahl Elementary.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    8. Proposed Nutritional GuidelinesExplanatory Statement: (Student Learning and Achievement) In compliance with new state guidelines, attached is an updated master list of compliant food items that may be provided and/or sold at CUSD secondary school sites during school hours. Staff will provide periodic updates to the Board as additional food items are added. Attachment: Nutritional Lists Board Report Revised 8-1-2016Recommended Action:Approve as presented the updated list of compliant food items that may be provided and/or sold at CUSD secondary school sites.
      Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    9. Resolution in Support of Proposition 51Explanatory Statement: (Community Leadership, Engagement, and Advocacy) The California Coalition for Adequate School Housing has recommended that school districts adopt a resolution in support of Proposition 51 - the Kindergarten through Community College Public Education Facilities Bond Act of 2016. Resolution No. 01-16/17 is attached for review and action by the Board of Trustees.Attachment: Resolution No. 01-16/17Recommended Action:Adopt as presented Resolution No. 01-16/17 in support of Proposition 51. Referred to Board of Trustees by:Scott Siegel, Ed.D. Superintendent
    10. Proposed Revision to Exhibit 9270, Conflict of InterestExplanatory Statement: (Policy and Judicial Review) The attached revision to Exhibit (E) 9270, Conflict of Interest, is being recommended to update legal citations and to omit a section on Additional Requirements for Boards that Manage Public Investments, as recommended by the California School Boards Association for districts in which the superintendent and board of trustees do not manage public investments. The proposed revision to E 9270, which constitutes the District's Conflict of Interest Code, was presented for review at the June 30, 2016 meeting with deletions in strikethrough type and additions in bold, underlined type, and is being brought for action at this meeting. Upon Board approval, as required by Government Code 87303, the amended Conflict of Interest Code will be submitted for approval to the Stanislaus County Board of Supervisors, which serves as the District's code reviewing body.

      Staff will be present to answer questions.
      Attachment: E 9270Recommended Action:Approve as presented the proposed revision to Exhibit 9270, Conflict of Interest.Referred to Board of Trustees by:Scott Siegel, Ed.D. Superintendent
  10. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Reports and for Board Members to report on current events, research and activities, and to add personal comments. Ceres High School will be first to report.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CUTA will be first to report.
    4. Ceres Unified School District Sunshine Proposal to California School Employees Association
      Explanatory Statement: (Human Resources/Collective Bargaining)
      The Ceres Unified School District is presenting its sunshine proposal for the 2016-2017 negotiations (Re-openers) between the District and California School Employees Association (CSEA). CSEA presented its Sunshine proposal on June 16, 2016, and the public hearing for CSEA’s sunshine proposal was held on June 30, 2016. Please refer to the District’s 2016-2017 Sunshine proposal (attached) for specific articles that are proposed for negotiations. The attached sunshine proposal will be presented for public hearing on September 1, 2016.
      Attachment: District Sunshine Proposal to CSEA Referred to Board of Trustees by:David Viss
      Director, Personnel ServicesDenise Wickham, Ed.D.
      Deputy Superintendent, Personnel Services
    5. Employee AttendanceExplanatory Statement: (Human Resources/Collective Bargaining) Staff will present information regarding employee attendance and trends that are occurring in our District.
      Referred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    6. Impact of State BudgetExplanatory Statement: (Finance/Facilities)Education Code 42127 requires that school districts notify the public of the impact of the State Budget on locally adopted budgets within 45 days of the signing of the State Budget. The 45-day public notice for the Ceres Unified School District is attached. The budget adopted by the Board in June accurately reflects the realities of the State Budget except for the few noted exceptions within the letter. These changes will be reflected in the first budget revision. Staff will be available to answer questions.
      Attachment: Budget 45 day notice for 2016-17 Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    7. Ceres Unified School District Social Media Plan for School SafetyExplanatory Statement: (Policy and Judicial Review) The CUSD Social Media Plan for School Safety grants staff the authority to conduct reviews of students' social media, including an Internet search of public content, for material pertaining to school safety or student safety. The plan only allows staff to conduct these reviews when student safety is at risk. Easy access to technology has significantly increased the number of students being harassed and bullied by the use of social media. Staff need to be able to access the accounts of students when investigating the aforementioned events. The attached plan will be brought for action at the September 1 meeting.
      Attachment: CUSD Social Media Plan for School SafetyReferred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    8. Regional Head Start - Early Head Start Reports 2015-2016Explanatory Statement: (Student Learning and Achievement) The Head Start Act requires the sharing of accurate and regular information about the Ceres Head Start program. Attached for review are summary program information tables regarding the Ceres Regional Head Start and Early Head Start programs for the 2015-2016 year.
      Attachment: Ceres Head Start-Early Head Start Board Reports 15-16Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    9. CUSD BP/AR 5116.1 and BP/AR 6145 Annual Review Explanatory Statement: (Policy and Judicial Review) Attached are copies of Board Policy/Administrative Regulation 5116.1 regarding Intradistrict Open Enrollment, and Board Policy/Administrative Regulation 6145 regarding Extracurricular and Co-curricular Activities. Law requires that these policies be reviewed on an annual basis.

      At this time, BP/AR 5116.1 and BP/AR 6145 are presented for review with no recommended changes.
      Attachments: BP 5116.1, AR 5116.1, BP 6145 and AR 6145Referred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
    10. Board Policy March 2016 Revisions - 2nd ReadingExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, draft copies of the March 2016 updates and proposed revisions and March 2016 minor revisions were made available for Board Member review and first reading at the May 5, 2016 meeting. The proposed revisions are being presented as a second reading at this meeting and will be brought for action at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.Attachments: March 2016 Proposed Revisions and March 2016 Minor RevisionsReferred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
    11. Board Policy April 2016 Special-issue Revisions - 2nd ReadingExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the April 2016 special-issue updates and proposed revisions was made available for Board Member review and first reading at the May 5, 2016 meeting. The proposed revisions are being presented as a second reading at this meeting and will be brought for action at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.Attachments: April 2016 Special-issue Proposed RevisionsReferred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
  11. RESEARCH
    1. Research Items

      "Finding meaning in California's constitutional guarantee of education and a way to close the opportunity gap," California Schools, Summer 2016
      Attachment: Research

  12. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.