Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

November 10, 2016

District Office Board Room - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - Conference Room C
    1. Public Comment
    2. Study Session - 2016-2017 Planned LCFF Expenditures
    3. Adjourn to Closed Session
  2. CLOSED SESSION - Conference Room C
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives: Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA and CSEA
    3. Public Employment (Government Code Section 54957)
      1. Title: Superintendent Evaluation
    4. Student Discipline/Expulsions (Education Code 35146)
      Attachments: EX10-16/17, EX11-16/17, EX12-16/17 and EX13-16/17
    5. Reconvene to Open Session
  3. PUBLIC MEETING - Preliminary Proceedings -7:00 pm - Board Room
    1. Pledge of Allegiance to the Flag
    2. Invocation by Jesse Smith of Ceres Christian Church
  4. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. Central Valley High School Presentation - Success 101
      Those who have received commendations or made presentations will have an opportunity to be excused at this time.
  5. APPROVAL OF AGENDA
    1. Opportunity for the Board and administration to adjust the published agenda.
  6. HEARING SECTION
    1. Public Hearing on College Readiness Block Grant PlanExplanatory Statement: (Student Learning and Achievement) As required by California Education Code 41580, the Board must hold a public hearing on the plan for expenditure and measurement of impact of the College Readiness Block Grant.  A copy of the plan is attached to the related Information and Study item later in the agenda.
      Referred to Board of Trustees by:Debra Bukko, Ed.D.Assistant Superintendent, Educational Services
    2. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  7. Report Out of Closed Session
  8. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull the item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  9. ACTION SECTION
    1. Consideration of Student Expulsions Explanatory Statement: (Student Learning and Achievement) The following Student Expulsions are being submitted for consideration: EX10-16/17, EX11-16/17, EX12-16/17 and EX13-16/17.
      Recommended Action:Approve the Administrative Panel's Recommendations.
      Referred to Board of Trustees by: Jose Beltran Coordinator of Child Welfare and Attendance
    2. Request for Proposals for Wide Area Network Services Explanatory Statement: (Finance/Facilities) District staff is seeking approval to post a Request for Proposals (RFP) to accept submissions for Wide Area Network (WAN) services covering a three-year period beginning July 1, 2017 and ending June 30, 2020. Pricing will be provided for 23 schools and operational facilities including the District Office. The existing WAN contracts expire on various dates within 2017. The awarded RFP will be included in the District's 2017-2018 E-rate application for discounted services.Recommended Action:Authorize staff to post RFP for Wide Area Network services.
      Referred to Board of Trustees by:Chris HigleDirector, Information TechnologyAmy Peterman, Ed.D.Assistant Superintendent, Business Services
    3. Call for Bids for the Stadium Lighting at Central Valley High School Explanatory Statement: (Finance/Facilities) Staff is recommending that the Board call for bids for the stadium lighting at Central Valley High School.Recommended Action:Approve call for bids for the stadium lighting at Central Valley High School.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    4. Budget Revision #1Explanatory Statement: (Finance/Facilities)
      The following information is attached:

      1.    Budget revision pages showing Adopted Budget numbers, Budget Revision #1 numbers and differences by object code
             for all funds.

      2.    An updated Reserve Trend spreadsheet.
      3.    An updated Reserve Percentage Trend graph.


      The budget revision pages show the following significant changes:

      General Fund-Unrestricted General Education:

      • Beginning balance increased by $967,741.
      • Revenue (8000) increased by approximately $1.0 million due to the growth of ADA and revenue for insurance for student devices.
      • Encroachments/Transfers decreased due to Special Ed. encroachment.
      • Certificated Salaries (1000), Classified Salaries (2000), and Benefits (3000) increased due to proposed salary increase for 2016-17.
      • Books and Supplies (4000) Services and Services and Other Operations (5000) changed due to site and department budget revisions.
      • Contingency (7900) decreased to balance above changes.


      General Fund-Unrestricted Lottery:

      • Beginning balance increased by $177,120.
      • Revenue (8000) increased due to additional revenue due to the ADA growth.
      • Services and Other Operations (5000) increased due to additional electricity charged to Lottery instead of General Unrestricted.


      General Fund-Other Unrestricted

      • Beginning balance increased by $221,642.
      • Revenue (8000) decreased due to one time Mandate revenue.
      • Books and Supplies (4000) increased due to additional expenses for furniture and equipment for new classrooms.
      • Capital Outlay (6000) increased due to equipment replacement expenditures for new bus.
      • Other Outgo (7000) decreased due to decreased transfer to Fund 40 from Mandate revenue.
      • Contingency (7900) decreased to balance above changes.


      General Fund-Restricted Resources

      • Beginning balance increased $413,469.
      • Revenue (8000) increased due to additional Title III allocation, Project Yes, and Career Pathways grant. Also, new funding received for College Readiness, Bus Replacement grant, and CSU New Generation of Educators grant.
      • Certificated Salaries (1000), Classified Salaries (2000), Benefits (3000), Books and Supplies (4000), and Capital Outlay (6000) increased due to new funding sources listed above.
      • Contingency (7900) decreased to balance above changes.


      Charter School Fund

      • Beginning balance decreased $69,836.
      • Revenue (8000) increased due to new College Readiness grant.
      • Books and Supplies (4000) increased due to new funding source listed above.
      • Contingency (7900) decreased to balance above changes.


      Adult Education Fund

      • Beginning balance increased $6,748.
      • Revenue and expenses increased due to additional revenue received for the Adult Education block grant.
      • Contingency (7900) increased due to Adult Education block grant received through 2018.


      Child Development Fund

      • Beginning balance decreased $3,282.
      • Revenue (8000) increased due to additional State Preschool money.
      • Expenses increased due to additional revenue.


      Cafeteria Fund

      • Beginning balance increased $615,061.
      • Revenue (8000) increased due to participation in the school lunch program and increase in the reimbursed amount.
      • Books and Supplies (4000) increased due to projected food costs.
      • Capital Outlay (6000) increase due to cost of kitchen remodels.
      • Contingency (7900) increased to balance above changes.


      Special Reserve

      • No significant changes.


      Special Reserve (OPEB)

      • Beginning balance increased by $176,714.
      • Contingency (7900) increased to balance above changes.


      Capital Facilities Fund (Developer Fees)

      • Beginning balance increased $59,604.
      • Contingency (7900) increased to balance above changes.


      Capital Projects

      • Beginning balance decreased $1,019,692.
      • Encroachments/Transfers (8000) decreased due to transfer from MAA.
      • Capital Outlay (6000) increased due to budget for construction projects.
      • Contingency (7900) decreased to balance above changes.


      Debt Service Fund

      • No significant changes.


      The attached Reserve Trend spreadsheet shows the current state of District reserves and year-over-year spending. The District meets the State 3% requirement by using General Education Reserves. The attached Reserve Percentage Trend graph illustrates the District's reserve level compared to prior years and projects the level of reserves through the coming year.  Attachments: Multiyear Trends Rev, BOARD BUDGET ANALYSIS 2017 rev 1 and Reserve Percentage Trends 2016-17Recommended Action:Approve Budget Revision 1.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    5. Minimum Wage Threshold- Classified Management Salary ScheduleExplanatory Statement: (Finance/Facilities)There is a Federal and State salary threshold for exempt employees. Effective December 1, 2016, the threshold will exceed the rate for Step 1 for an Administrative Assistant. A footnote has been added to the current Classified Management salary schedule indicating that no cell will be paid less than the Federal or State Minimum Salary Threshold for exempt employees. In addition, the Field Supervisor position is no longer in existence and has been deleted from the salary schedule. Attachments: CL MGMT 16-17 highlighted wording and Exempt Employees - back up slidesRecommended Action:Approve the revised salary schedule.
      Referred to Board of Trustees by:Amy Peterman, Ed.D. Assistant Superintendent, Business Services
    6. Date of 2016 Organizational MeetingExplanatory Statement: (Policy and Judicial Review) The Governing Board of each school district must hold an annual organizational meeting pursuant to Education Code Section 35143. The organizational meeting must be held within the 15-day period beginning with the first Friday in December and ending on the third Friday in December. For the 2016-2017 fiscal year, the meeting must take place between December 2, 2016 and December 16, 2016.

      Given that a regular meeting of the CUSD Board of Trustees is scheduled to occur on December 8, 2016 at 7:00 p.m., and falls within the prescribed 15-day period, it is recommended that the organizational meeting be conducted at that time.

      At the organizational meeting, the Board of Trustees will be asked to:

      1. Elect a President and Clerk
      2. Appoint a representative to vote on the Members of the County Committee on School District Organization
      3. Appoint representatives to the City and School 2+2+2 Committee
      4. Approve the Board of Trustees 2017 meeting calendar (attached for review as Information & Study Item 10. h. below)

      Board Bylaw 9100 is attached for reference. Attachment: BB 9100Recommended Action:Establish the date and time of the 2016 organizational meeting as Thursday, December 8, 2016 at 7:00 p.m. in the District Office Board Room, 2503 Lawrence Street, Ceres.
      Referred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
    7. Board Policy May 2016 RevisionsExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, draft copies of the May 2016 updates and proposed revisions and May 2016 minor revisions were made available for Board Member review and first reading at the June 30, 2016 meeting, with clean copies of the proposed revisions presented for a second reading at the October 20, 2016 meeting. The proposed revisions are being presented for action at this meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.
      Attachments: May 2016 Proposed Revisions and May 2016 Minor RevisionsRecommended Action:Approve as presented the May 2016 Board Policy Revisions.Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
    8. Board Policy June 2016 Special-issue RevisionsExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the June 2016 special-issue revisions was made available for Board Member review and first reading at the June 30, 2016 meeting, with clean copies of the proposed revisions presented for a second reading at the October 20, 2016 meeting. The proposed revisions are being presented for action at this meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.Attachments: June 2016 Special-issue Revisions - DraftRecommended Action:Approve as presented the June 2016 Board Policy Revisions.Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
    9. Board Policy July 2016 RevisionsExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the July 2016 updates and proposed revisions was made available for Board Member review and first reading at the September 22, 2016 meeting, with clean copies of the proposed revisions presented for a second reading at the October 20, 2016 meeting. The proposed revisions are being presented for action at this meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.Attachment: July 2016 Proposed RevisionsRecommended Action:Approve as presented the July 2016 Board Policy Revisions.Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
  10. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Report and for Board Members to report on current events, research and activities, and to add personal comments. Ceres High School will be first to report.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CUTA will be first to report.
    4. College Readiness Block Grant PlanExplanatory Statement: (Student Learning and Achievement) College Readiness Block Grant funding has been allocated to provide California high school pupils, particularly unduplicated pupils, additional supports to increase the number who enroll at institutions of higher education and complete an undergraduate degree within four years. 

      As a condition of receiving these funds, school districts are required to develop and adopt a plan explaining how the funds will be used to support college readiness during the 2016-2017 and 2017-2018 school years. The proposed plan is attached. 
      Attachment: College Readiness Block Grant PlanReferred to Board of Trustees by:Debra Bukko, Ed.D.Assistant Superintendent, Educational Services
    5. Student Support Services Presentation Explanatory Statement: (Student Learning and Achievement) Staff will present on Student Support Services for the 2015-2016 school year.
      Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    6. Enrollment UpdateExplanatory Statement: (Finance/Facilities) The attached chart provides information on District enrollment and Average Daily Attendance (ADA). The report provides information on Adopted Budget projected enrollment and ADA, 1st Budget Revision projected enrollment and ADA, actual enrollment on September 30, 2016. The numbers for Whitmore Charter School are shown separately since it is not in the General Fund. Staff will be available to answer any questions.
      Attachment: Enrollment UpdateReferred to Board of Trustees by:Jose BeltranCoordinator, Child Welfare and Attendance
      Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    7. District Equipment Replacement Reserve Prioritized Funding ListExplanatory Statement: (Finance/Facilities) Staff has updated the list of equipment that is need of replacement, repairing or purchase. The attached list shows the purchases made in prior fiscal years, purchases made or scheduled in the current fiscal year and potential purchases for the following two years. Due to current year budget considerations, several 2015-2016 and 2016-2017 items may be postponed. The list will be used to guide expenditures made from the Equipment Replacement Reserve. Currently, staff estimates that there will be a balance of approximately $390,160 in the Equipment Replacement Reserve at the end of the 2015-2016 fiscal year, should no further purchases above the budget be made. Staff will be available to answer questions.
      Attachment: 16-10-10 Equipment Replacement ReserveReferred to Board of Trustees by:Amy Peterman, Ed.D. Assistant Superintendent, Business Services
    8. Office of Head Start Overview of FindingsExplanatory Statement: (Student Learning and Achievement) The Head Start Act requires the sharing with the school board of accurate and regular information about the Ceres Head Start program. Attached for review is the summary of the follow-up visit that was completed to clear the previous recommended finding from the Health and Safety Monitoring event from January 2016. No corrective action is being recommended at this time. This action closes this monitoring event file.
      Attachment: Office of Head Start Overview of FindingsReferred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    9. Proposed 2017 Board of Trustees Meeting CalendarExplanatory Statement: (Policy and Judicial Review) The proposed 2017 meeting calendar is available for review at this meeting, and will be brought for action at the Organizational Meeting of the CUSD Board of Trustees on December 8, 2016.
      Attachment: Proposed 2017 Meeting CalendarReferred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
    10. Board Policy September 2016 Special-issue Revisions - Second ReadingExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the September 2016 special-issue revisions was made available for Board Member review at the October 20, 2016 meeting. The proposed revisions are being presented as a second reading at this meeting and will be brought for action at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.
      Attachment: September 2016 Special-issue RevisionsReferred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
  11. RESEARCH
    1. Research Items
      State board approves science framework, first in nation, EdSource, November 3, 2016
      State board praises, then adopts clearer, friendlier accountability plan, EdSource, November 2, 2016
      Attachments: Science Framework and Accountability Plan
  12. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.