Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

December 8, 2016

District Office Board Room - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - District Office - Conference Room C
    1. Public Comment
    2. Study Session - Capital Facility Planning
    3. Adjourn to Closed Session
  2. CLOSED SESSION - Conference Room C
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives: Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA, CSEA and Unrepresented Employees
      2. Agency Designated Representative: Scott Siegel
        Unrepresented Employees: Deputy Superintendent and Assistant Superintendents
      3. Agency Designated Representative: Board President Perez
        Unrepresented Employee: Superintendent
    3. Student Discipline/Expulsions (Education Code 35146)
      Attachments: EX14-16/17, EX15-16/17, EX16-16/17, EX17-16/17, EX18-16/17, EX19-16/17 and EX20-16/17
    4. Reconvene to Open Session
  3. PUBLIC MEETING - Preliminary Proceedings -7:00 pm - Board Room
    1. Pledge of Allegiance to the Flag
    2. Invocation by Pastor Dionicio Vargas of Valley View Church of the Nazarene

ORGANIZATIONAL MEETING

  1. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. Recognition of Staff Earning Ceres Certification of Direct Instruction
    2. Whitmore Charter School Presentation - Fine Arts and Technology Infusion
      Those who have received commendations or made presentations will have an opportunity to be excused at this time.
  2. APPROVAL OF AGENDA
    1. Opportunity for the Board and administration to adjust the published agenda.
  3. HEARING SECTION
    1. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  4. Report Out of Closed Session
  5. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull the item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  6. ACTION SECTION
    1. Consideration of Student Expulsions Explanatory Statement: (Student Learning and Achievement) The following Student Expulsions are being submitted for consideration: EX14-16/17, EX15-16/17, EX16-16/17, EX17-16/17, EX18-16/17, EX19-16/17 and EX20-16/17.
      Recommended Action:Approve the Administrative Panel's recommendations.
      Referred to Board of Trustees by: Jose Beltran Coordinator of Child Welfare and Attendance
    2. First Interim Report and Criteria & Standards Review for Fiscal Year 2016-2017Explanatory Statement: (Finance/Facilities) Interim reports are required by the State in December and March. The interim report and corresponding Criteria & Standards Review for December 2016 are attached as backup. The following explanation of the attachment is provided for clarification:
      1)
      The "2016-2017 First Interim" document contains a summary of revenues, expenditures, and changes in the General Fund budget. The first two pages are a summary of the restricted and unrestricted accounts that make up the General Fund. The next pair of pages contain a summary of the unrestricted accounts. The fifth and sixth pages contain a summary of all of the projects that make up the restricted portion of the General Fund.
      2)
      The Interim Report format contains the Original Budget (A) representing the budget adopted by the Board in June 2016, the Board Approved Operating Budget (B) representing revisions approved by the Board in November, Actuals Year to Date (C) representing expenditures through October 31, 2016, and Projected Year Totals (D). Columns E and F are not relevant at this time.
      3)
      The "2016-2017 First Interim General Fund School District Criteria and Standards Review " document contains specific criteria and standards used to review the interim report. Where the District did not meet the criteria and standards, an explanation is provided.
      4)
      Based on the information contained in the Interim Report, staff recommends that the Board declare a Positive Certification. A "District Certification of Interim Report" must be signed by the President and Superintendent certifying that the District will be able to meet its financial obligations for the remainder of the fiscal year.
      Attachment: 2016-17 First Interim Gen FundRecommended Action:Approve the First Interim Report and Criteria and Standards Review.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    3. Classified and Certificated Bargaining Agreement CertificationsExplanatory Statement: (Finance/Facilities) Government Code 3547.5 requires that the Superintendent and Chief Business Official of a school district certify and provide projections that show that a district is able to afford any negotiated settlement. The required certification is attached with the financial information demonstrating that the District can afford this increase amount.Attachments: Classified - Public Disclosure Certification and Certificated - Public Disclosure CertificationRecommended Action:Authorize a 3.0 percent ongoing salary increase, effective July 1, 2016, as per the attached certifications.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    4. Negotiated Tentative Agreement with CSEA Explanatory Statement: (Human Resources/Collective Bargaining) On November 17, 2016, representatives from the Ceres Unified School District (CUSD) and the California School Employees Association (CSEA) Chapter #140 met to commence negotiations for the 2016 -2019 Contract.

      By December 8, 2016, CSEA membership will be voting to ratify the Tentative Successor Agreement between CUSD and CSEA. Pending CSEA approval, please refer to the attached Tentative Agreement with new contract language underlined and in bold print and deleted/removed contract language crossed out (crossed out). The salary increase adjustment will be made by February 28, 2017.
      Attachment: Tentative Successor Agreement Recommended Action: Approve the negotiated Tentative Successor Agreement between CSEA and Ceres Unified School District for 2016-2019.

      Referred to Board of Trustees by:David VissDirector, Personnel Services Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    5. Negotiated Tentative Agreement with CUTAExplanatory Statement: (Human Resources/Collective Bargaining) On November 4. 2016, District Negotiations team members met with the CUTA Negotiations team and the designee for each party signed the attached Tentative Successor Agreement for 2016-2019.

      By December 8, 2016, CUTA membership will be voting to ratify the Tentative Successor Agreement between CUSD and CUTA. Pending CUTA approval, please refer to the attached Tentative Successor Agreement with new contract language underlined and in bold print and deleted/removed contract language crossed out (crossed out). The salary increase adjustment will be made by March 31, 2017.
      Attachment: Tentative Successor AgreementRecommended Action: Approve the negotiated Tentative Successor Agreement between CUTA and Ceres Unified School District for 2016-2019.
      Referred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    6. Confidential, Classified Management and Certificated Administration (excluding Cabinet members) Compensation for 2016-2017Explanatory Statement: (Human Resources/Collective Bargaining) The District is recommending the following adjustments be made for non-represented groups for 2016-2017 school year. These adjustments will be effective July 1, 2016.

      Confidential Employees:
      Increase salaries by 3.0%.
      A sample of the 2016-2017 Confidential Salary Schedule is attached.
      The salary increase adjustments will be made by February 28, 2017.

      Classified Management Employees:
      Increase salaries by 3.0%.
      A sample of the 2016-2017 Classified Management Salary Schedule is attached.
      The salary increase adjustments will be made by March 31, 2017.

      Certificated Administration Employees (excluding Cabinet members):
      Increase salaries by 3.0%.
      A sample of the 2016-2017 Certificated Administration Salary Schedule is attached.
      The salary increase adjustments will be made by March 31, 2017.

      Effective July 1, 2016, the salary schedule as attached shall reflect an increase of 3.0% added to the 2015-2016 salary schedule. Any retroactive payment made to implement this salary increase shall not apply to extra duty compensation or stipends.
      Attachments: Confidential 2016-2017, Classified Management 2016-2017 and Certificated Administration 2016-2017Recommended Action:Approve the compensation adjustments for non-represented employees as detailed above.
      Referred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    7. Cabinet Compensation for 2016-2017Explanatory Statement: (Human Resources/Collective Bargaining)The attached memorandum from legal counsel details the salary increases for Cabinet members specified by salary formula language in their contracts. If such increases are larger than a price inflator used by the state, the increases must be approved by the Board of Trustees even if they are specified in contractual language. Any retroactive payment will be paid by March 31, 2017.
      Attachment: Memo and BackupRecommended Action:Approve the 2016-2017 salaries for the Superintendent, Deputy Superintendent and Assistant Superintendents as delineated in the attached memorandum.
      Referred to Board of Trustees by:Lourdes PerezBoard President
    8. Authorization to Increase the Daily Rate of Pay for Certificated SubstitutesExplanatory Statement: (Human Resources/Collective Bargaining)
      Due to the shortage of substitutes, the detrimental impact that substitute shortages create on classroom learning environments, and the necessity to remain competitive in salaries amidst a shrinking sub pool, staff is recommending that the Board of Trustees approve the following increase in the daily rate of pay for certificated substitute teachers, effective January 3, 2017:

      1. Increase the daily rate of pay for certificated substitute teachers working 1 to 20 days from $120.00/day to $125.00/day.

      Recommended Action:Approve the recommended increase to the daily rate of pay for certificated substitutes teachers.
      Referred to Board of Trustees by:Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    9. 2017-2018 School CalendarExplanatory Statement: (Student Learning and Achievement) Staff is requesting the Board approval of the 2017-2018 school calendar. The first instructional day for the 2017-2018 school year is August 9, 2017. This calendar provides 180 instructional days for students. 
      Attachment: 2017/2018 CalendarRecommended Action:Approve as presented the 2017-2018 school calendar.
      Referred to Board of Trustees by:Denise Wickham, Ed.D. Deputy Superintendent, Personnel Services
    10. Committee on Assignment (COA) and Ad Hoc Committee Recommendations Explanatory Statement: Under Title 5 Regulations, Section 80005 (b) concerning the Authorization for Single Subject Teaching Credentials and the Subject Areas for Service in Departmentalized Classes, employing agencies have the authority to assign teachers, with their consent, to teach subject-matter classes which do not fall within their authorized subject areas provided that the employing agency determines the teacher has the requisite knowledge and skills  pursuant to Education Code 44258.7 (Committee on Assignment) for "elective" subjects and Education Code 44258.3 (Ad Hoc Committee) for "core" subjects.


      Annually the need arises for a few teachers to teach "elective" subjects outside their credential area. These teachers have full credentials in their primary subject areas, have completed a credentialing program, have consented to the teaching assignment, and have the knowledge, coursework, and/or experience to teach the "elective" subject(s). For the 2016-2017 school year, CUSD has teachers who are teaching an "elective" outside their primary credential subject area(s). These electives include lntro to Video Production, Yearbook, Computer Art, Health, Drama, Gateway to Technology, lntro to Manufacturing, Driver's  Education, Video Production, Computer Graphics, Digital Photography, Advanced Digital Photography, Advanced Video Production, lntro to Engineering, Principles of Engineering and Robotics II, Computer Programming, Animation, Strength/Fitness, lntro to Agriculture, Into to Green Manufacturing, Video Photography, Manufacturing Electricity, Manufacturing Drafting and Manufacturing Industries. 


      We also have teachers teaching a "core" subject outside their primary credential area(s). These teachers have full credentials in their  primary subject area(s), have completed a credentialing program, have consented  to the teaching assignment, and their Principals have attested to their subject matter competence by at least two of the following criteria: classroom observation by subject matter specialist(s), oral interviews regarding curriculum framework and courses of study to be taught, observation of demonstration lesson(s), presentation by the teacher of curricular portfolios, or written examinations.

      As provided by Board Policy and pursuant to the Education Codes indicated above, the Committee on Assignment (COA) and Ad Hoc Committee members, consisting of Site Principals, Deputy Superintendent of Personnel, Director of Personnel, Curriculum and Instruction Representative and the CUTA President, met on November 15, 2016, and are recommending for Trustee approval the attached list of teachers.

      Attachment: Committee on Assignment (COA) and Ad Hoc Committee Recommendations Recommended Action:Approve the Committee on Assignment and Ad Hoc Committee Recommendations.
      Referred to Board of Trustees by:David VissDirector, Personnel ServicesDenise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    11. College Readiness Block PlanExplanatory Statement: (Student Learning and Achievement) College Readiness Block Grant funding has been allocated to provide California high school pupils, particularly unduplicated pupils, additional supports to increase the number who enroll at institutions of higher education and complete an undergraduate degree within four years. 

      As a condition of receiving these funds, school districts are required to develop and adopt a plan explaining how the funds will be used to support college readiness during the 2016-2017 and 2017-2018 school years.  Attachment: College Readiness Block Grant PlanRecommended Action:Approve the attached Ceres Unified College Readiness Block Grant Plan.
      Referred to Board of Trustees by:Debra Bukko, Ed.D.Assistant Superintendent, Educational Services
    12. Single Plans for Student Achievement (Annual Revision)Explanatory Statement: (Student Learning and Achievement) Education Code 64001 requires schools utilizing Consolidated Application (categorical) funds to maintain a Single Plan for Student Achievement, with goals based on analyzing verifiable student performance data from the state. These plans are to be reviewed and revised, as needed, each year by the school’s site council. Any material changes are to be approved by the Board.

      2016-2017 revisions include a change in format to align the Single Plan for Student Achievement with school-specific Strategic Plan/LCAP metrics, data, and evaluation of site-based data, leading to identification of celebrations and focus areas in 2016-2017.  Attachments: Adkison SPSA 16, Beaver SPSA 16, Carroll Fowler SPSA 16, Caswell SPSA 16, Don Pedro SPSA 16, Hidahl SPSA 16, La Rosa SPSA 16, Lucas SPSA 16, Sam Vaughn SPSA 16, Sinclear SPSA 16, Virginia Parks SPSA 16, Walter White SPSA 16, Whitmore Charter SPSA 16, Westport SPSA 16, Blaker Kinser SPSA 16, Mae Hensley SPSA 16, Cesar Chavez SPSA 16, Ceres High SPSA 16, Central Valley SPSA 16, Argus SPSA 16 and Endeavor SPSA 16Recommended Action:Approve the revised Single Plans for Student Achievement for Adkison, Beaver, Carroll Fowler, Caswell, Don Pedro, Hidahl, La Rosa, Lucas, Sam Vaughn, Sinclear, Virginia Parks, Walter White, Whitmore Charter School of Technology, Westport, Blaker-Kinser, Mae Hensley, Cesar Chavez, Ceres High School, Central Valley High School, Argus, and Endeavor.
      Referred to Board of Trustees by:Debra Bukko, Ed.D.Assistant Superintendent, Educational Services
    13. Annual Auxiliary Organization Application 2017- Business ServicesExplanatory Statement:Board Policy and Administrative Regulation 1230 require that school-connected organizations shall obtain the written approval of the Superintendent or designee prior to soliciting funds and that requests for fundraising authorization shall be submitted annually to the Board. The 2017 applications are attached for review and action by the Board of Trustees. Attachment: Annual Auxiliary Organization Applications 2017Recommended Action:Approve the annual applications for 2017.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Business Services
    14. Board Policy September 2016 Special-issue RevisionsExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the September 2016 special-issue revisions was made available for Board Member review and first reading at the October 20, 2016 meeting, with clean copies of the proposed revisions presented for a second reading at the November 10, 2016 meeting. The proposed revisions are being presented for action at this meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.Attachments: September 2016 Special-issue RevisionsRecommended Action:Approve as presented the September 2016 Board Policy Revisions.Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
  7. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Report and for Board Members to report on current events, research and activities, and to add personal comments. Central Valley High School will be first to report.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CSEA will be first to report.
    4. 2016-2017 Strategic Plan Evaluation CriteriaExplanatory Statement: (Student Learning and Achievement) In 2015-2016, Ceres Unified Strategic Plan Evaluation criteria were revised to align with the three goals of the Local Control Accountability Plan.  In October, the Board reviewed 2015-2016 data relative to the revised evaluation criteria. 

      Educational Services staff will review the criteria and answer questions regarding changes the Board may want to the criteria for the 2016-2017 Strategic Plan.
      Referred to Board of Trustees by:Debra Bukko, Ed.D.Assistant Superintendent, Educational Services
    5. Title IX ReportExplanatory Statement: (Student Learning and Achievement)Staff will present information regarding Title IX and the 2015-2016 expenditure allocations for Central Valley High School and Ceres High School delineated by gender.
      Attachment: Title IX ReportReferred to Board of Trustees by:David VissDirector, Personnel Services
      Denise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    6. Office of Head Start Information MemorandumExplanatory Statement: (Student Learning and Achievement) The Head Start Act requires the sharing with the School Board of accurate and regular information about the Ceres Head Start program. Attached for review is an Information Memorandum on the Expulsion and Suspension Policy for the Head Start program. Guidance will be followed to ensure compliance with the new regulations.
      Attachment: Office of Head Start Memorandum
      Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    7. Board Policy October 2016 Revisions - First Reading (Draft)Explanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the October 2016 Updates and Proposed Revisions will be made available for Board Member review at the December 8, 2016 meeting. An edited copy of the proposed changes will be presented for a second reading at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.
      Attachment: October 2016 Updates and Proposed Revisions - DraftReferred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent

ADJOURN TO THE CERES UNIFIED SCHOOL DISTRICT FINANCE CORPORATION MEETING

RE-OPEN THE REGULAR MEETING OF THE CERES UNIFIED SCHOOL DISTRICT BOARD OF TRUSTEES

  1. RESEARCH
    1. Research Items
      None at this meeting.
  2. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.