Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

September 21, 2017

District Office - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - District Office - Conference Room C
    1. Public Comment
    2. Study Session - Target Reserve Levels
    3. Adjourn to Closed Session
  2. CLOSED SESSION - Conference Room C
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives: Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA and CSEA
    3. Student Discipline/Expulsions (Education Code 35146)
      Attachment: EX01-17/18
    4. Reconvene to Open Session
  3. PUBLIC MEETING - Preliminary Proceedings -7:00 pm - Board Room
    1. Pledge of Allegiance to the Flag
    2. Invocation by Pastor Isaiah Herrera of A Place Of Mercy
  4. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. Beaver Elementary School Student Presentation - Improving Attendance
      Those who have received commendations or made presentations will have an opportunity to be excused at this time.
  5. APPROVAL OF AGENDA - District Office
    1. Opportunity for the Board and administration to adjust the published agenda.
  6. HEARING SECTION
    1. Level II and Level III Developer Fees Public HearingExplanatory Statement: (Finance/Facilities) In order for the District to proceed with the collection of Level II and Level III Developer Fees, the Board of Trustees must adopt a resolution and approve a School Facilities Needs Analysis. Prior to considering the resolution and analysis study, the Board must hold a public hearing. In the action section of this meeting, an agenda item will address the resolution and the analysis study. Attached is the notice of public hearing.
      Attachment: Public Hearing Notice - Level 2-3 2017 -09.21.17Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    1. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  7. Report Out of Closed Session
  8. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull the item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  9. ACTION SECTION
    1. Consideration of Student Expulsions Explanatory Statement: (Student Learning and Achievement) The following Student Expulsion is being submitted for consideration: EX01-17/18.
      Recommended Action:Approve the Administrative Panel's Recommendation.
      Referred to Board of Trustees by: Jose Beltran Director, Child Welfare and Attendance
    2. Supervisor of Accounting Job Description Explanatory Statement: (Human Resources/Collective Bargaining)The attached Supervisor of Accounting job description establishes and defines the wide variety of duties and responsibilities related to this new position. Under the direction of the Chief Financial Officer & Director of Fiscal Services, the Supervisor of Accounting will be responsible for a multitude of accounting and financial services that will enhance the department’s ability to serve the District. Salary placement is on the Classified Management salary schedule.
      Attachment: Supervisor of AccountingRecommended Action: Approve the attached job description.
      Referred to Board of Trustees by:David VissDirector, Personnel ServicesDenise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    3. Provisional Internship Permits Explanatory Statement: (Human Resources/Collective Bargaining)Staff is requesting that the following CUSD teachers be employed on a Provisional Internship Permit:

      Orlando Barba – Social Science Teacher – Argus High School – Program: Teacher’s College of San Joaquin
      Maria Rodriguez – Math Teacher – Central Valley High School - Program: Brandman University

      The District is required to submit to the Commission on Teacher Credentialing permit applications for the 2017-2018 school year. Upon successful completion of a credential program, each of these individuals will be eligible to obtain a preliminary credential.
      Recommended ActionApprove the Provisional Internship Permits.
      Referred to Board of Trustees by:Denise Wickham, Ed.D. Deputy Superintendent, Personnel Services
    4. Resolution for School Facilities Needs Analysis and Increase to Alternative School Facilities Fees (Level II and Level III Developer Fees)Explanatory Statement: (Finance/Facilities)In order to revise the Alternative School Facility Fees (Level II and III Developer Fees), the Board must approve a School Facilities Needs Analysis and adopt a resolution revising the fees. The School Facilities Needs Analysis for Ceres Unified School District, dated August 11, 2017 and the accompanying resolution are attached.

      The Level II fees calculated for Ceres Unified School District are $3.48 per square foot (down from $4.28 per square foot currently). The Level III fees are double the Level II fees ($6.96 per square foot) and may only be collected when the State has no bond money available to allocate to school districts. These fees affect residential developments. If adopted, the new fees will become effective on November 20, 2017.
      Attachments: Developer Fee Facility Needs Analysis - Final 2017 09.21.17 and Resolution Level 2 - 3 Fees 2017 09.21.17Recommended Action:Adopt the resolution approving the School Facilities Needs Analysis and establishing the rate for alternative School Facilities Fees (Level II and III Developer Fees).
      Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    5. Proposed Revision to Board of Trustees 2017 Meeting Calendar Explanatory Statement: (Policy and Judicial Review)At the organizational meeting of December 8, 2016, the Board of Trustees approved the 2017 meeting calendar. Subsequent schedule conflicts necessitate that the regular meeting of November 16, 2017 be rescheduled to November 9, 2017. Due to Fiscal Services timelines, the November 16, 2017 date will remain on the calendar as a special meeting for a single budget item.
      Attachment: Proposed Revision to 2017 Meeting CalendarRecommended Action: Approve as presented the revision to the Board of Trustees 2017 meeting calendar.
      Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
  10. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Reports and for Board Members to report on current events, research and activities, and to add personal comments. Central Valley High School will be first to report.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CSEA will be first to report.
    4. Family Engagement PresentationExplanatory Statement: (Community Leadership, Engagement and Advocacy) Ceres Unified School District has continued to expand its community partnerships to further engage families and promote physical activity opportunities at several of our school sites this year. Community members will present on this partnership.
      Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    5. Grad Rate Indicator - California DashboardExplanatory Statement: (Student Learning and Achievement) Educational Services staff will present information about the Graduation Rate Indicator as part of the California School Dashboard.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Educational Services
    6. 2017-2018 Class Assignment DataExplanatory Statement: (Policy and Judicial Review) As required by Board Policy 6152, Senate Bill 359, the California Mathematics Placement Act, and Assembly Bill 1012, the Educational Services Division has reviewed class assignment data for students enrolled in comprehensive high schools. Staff have taken steps to ensure ninth grade students are placed appropriately in mathematics, using the Ceres Unified Mathematics Placement Protocol. In addition, student schedules have been reviewed to ensure appropriate placement in courses with educational content and that students are not repeating a course in which they have previously earned grades required to graduate and/or meet UC/CSU a-g requirements.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Educational Services
    7. Facility Projects UpdateExplanatory Statement: (Finance/Facilities) Staff will update the Board on the status of construction projects around the District.
      Referred to Board of Trustees by: Dan Pangrazio Assistant Superintendent, Business Services
    8. Actuarial Study of Retiree Health Benefits LiabilitiesExplanatory Statement: (Finance/Facilities) Under GASB 45, the District is required to conduct periodic actuarial studies of the liabilities incurred due to retiree health benefits. The District has received the Actuarial of these studies, which is attached. Currently the District pays for retiree health benefits as they are expended, not as they are earned. GASB 45 requires that Districts at least be aware of the dollar amounts of the incurred future liability.

      Pages 8 through 11 of the report summarizes the findings as follows:

      1) The District incurs a liability of approximately $1.3 million on an annual basis toward future retiree health benefits costs.

      2) The District has amassed a liability of approximately $14.4 million in future retiree health benefits costs from all prior years. Since this liability will be paid out over the coming decades, the study suggests that an annual contribution of $2,040,996 million for thirty years would be sufficient to retire this liability.

      3) Since the District budgets approximately $589 thousand annually to pay for retiree benefits through a "pay-as-you-go" model, a budget increase of just over $1.4 million would be necessary to fully fund this liability as it is incurred.

      District staff has discussed these findings with the District's auditors and have ascertained that the only negative consequence of not following the recommendations is that the liability will be listed in the Annual Audit.
      Attachment: Actuarial Study of Retiree Health Benefits LiabilitiesReferred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    9. Dual-Language ProgramExplanatory Statement: (Student Learning and Achievement) Staff will present preliminary information on a possible expansion of the District's dual-language program.
      Referred to Board of Trustees by: Scott Siegel, Ed.D.Superintendent
    10. Board Policy 5113.2 Work Permits Revision Explanatory Statement: (Policy and Judicial Review) Staff is requesting a Board policy change regarding work permits for unique situations in which students who have below a 2.0 Grade Point Average (GPA) and who are on track to graduate, may be issued a work permit. This policy change will be utilized on a very limited basis and with the approval of the Superintendent, or designee.
      Attachment: BP 5113.2 Work Permits RevisionReferred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    11. Board Policy July 2017 Revisions - 2nd ReadingExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the July 2017 updates and proposed revisions was made available for Board Member review and first reading at the August 31, 2017 meeting. The proposed revisions are being presented as a second reading at this meeting and will be brought for action at an upcoming meeting.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.Attachment: July 2017 Proposed RevisionsReferred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
  11. RESEARCH
    1. Research Items
      State adopts plan required by federal education law; here's what's in it, EdSource, September 13, 2017
      Attachment: State adopts plan
  12. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.