Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

October 19, 2017

District Office - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - District Office - Conference Room C
    1. Public Comment
    2. Study Session - Strategic Plan - LCAP Evaluation (2016-2017 Results)
    3. Study Session - CAASPP Reporting and 2017 Results
    4. Adjourn to Closed Session
  2. CLOSED SESSION - Conference Room C
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives: Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA and CSEA
    3. Conference with Legal Counsel - Potential Litigation (Government Code Section 54956.9 [d])
      1. One case
    4. Public Employment (Government Code Section 54957)
      1. Title: Superintendent Evaluation
        Attachment: Superintendent Evaluation
    5. Student Discipline/Expulsions (Education Code 35146)
      Attachments: EX02-17/18 and EX03-17/18
    6. Reconvene to Open Session
  3. PUBLIC MEETING - Preliminary Proceedings -7:00 pm - Board Room
    1. Pledge of Allegiance to the Flag
    2. Invocation by Community Member Alfred Montalvo
  4. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. Parks Elementary School Presentation - Intervention for All
      Those who have received commendations or made presentations will have an opportunity to be excused at this time.
  5. APPROVAL OF AGENDA
    1. Opportunity for the Board and administration to adjust the published agenda.
  6. HEARING SECTION
    1. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  7. Report Out of Closed Session
  8. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull the item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  9. ACTION SECTION
    1. Consideration of Student Expulsions Explanatory Statement: (Student Learning and Achievement) The following Student Expulsions are being submitted for consideration: EX02-17/18 and EX03-17/18.
      Recommended Action:Approve the Administrative Panel's Recommendations.
      Referred to Board of Trustees by: Jose Beltran Director of Child Welfare and Attendance
    2. Provisional Internship Permits Explanatory Statement: (Human Resources/Collective Bargaining)Staff is requesting that the following CUSD teachers be employed on Provisional Internship Permits:

      Edith Castillo – 1st Grade Teacher – Lucas Elementary – Program: CSU - Stanislaus
      Katelyn Ayala - ELA Teacher - Blaker-Kinser Junior High - Program: CSU - Stanislaus

      The District is required to submit to the Commission on Teacher Credentialing permit applications for the 2017-2018 school year. Upon successful completion of a credential program, each of these individuals will be eligible to obtain a preliminary credential.
      Recommended ActionApprove the Provisional Internship Permits.
      Referred to Board of Trustees by:Denise Wickham, Ed.D. Deputy Superintendent, Personnel Services
    3. Classified Management Salary ScheduleExplanatory Statement: (Human Resources/Collective Bargaining At the Board meeting of September 21, 2017, the Board approved a job description for the new Supervisor of Accounting position, to be paid at Range AG of the Classified Management Salary Schedule. To finalize this, the Board will need to approve the addition of a line to Range AG of the Classified Management Salary Schedule to include the new Supervisor of Accounting position. This revision will be effective upon Board approval. No other changes to the salary schedule are proposed.
      Attachment: Updated Classified Management Salary Schedule 2017-2018Recommended Action:Approve the Classified Management Salary Schedule change as detailed above.
      Referred to Board of Trustees by:David VissDirector, Personnel ServicesDenise Wickham, Ed.D.Deputy Superintendent, Personnel Services
    4. Final Guaranteed Maximum Price for the Central Valley High School 6-Classroom Addition, Building MExplanatory Statement: (Finance/Facilities) As part of the Lease-Lease Back delivery method, JL Bray & Son, Inc. (JL Bray) was selected as the Best Value Instrument by the Ceres Unified Board of Trustees subsequent to the issuance of the request for sealed proposals by the District. The proposals were evaluated, interviews were conducted, proposals were ranked, and the announcement was made that JL Bray was to be awarded the contract.

      Since the contract was awarded, JL Bray has prepared a Guaranteed Maximum Price (GMP) proposal for the project which includes objectively verifiable information of its costs to perform the services requested. A written rationale for the price is also attached. This information was presented in detail to the District by JL Bray on October 6 and the parties are in agreement regarding the final GMP for the project.

      At this time the Board of Trustees has the responsibility to accept or reject the final price. Accepting the price would allow JL Bray to proceed with the CVHS 6-classroom addition (Building M).
      Attachment: Ceres 2017 leaseback Resolution-Bldg M - CVHS-10.19.17Recommended Action:Adopt Resolution No. 06-17/18 to accept the GMP amount of $3,510,599.00 and financing terms.
      Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    5. Proposed Revision to Board Policy 5113.2 - Work PermitsExplanatory Statement: (Policy and Judicial Review) Staff is requesting a Board policy change regarding work permits for unique situations in which students who have below a 2.0 Grade Point Average (GPA) and who are on track to graduate, may be issued a work permit. This policy change will be utilized on a very limited basis and with the approval of the Superintendent, or designee. The proposed revision was presented for review at the September 21, 2017 Board meeting, and is being presented for action at this meeting.Attachment: BP 5113.2 Work PermitsRecommended Action:Approve as presented the proposed revision to Policy 5113.2 - Work Permits.
      Referred to Board of Trustees by:Jay Simmonds Assistant Superintendent, Student Support Services
    6. Board Policy July 2017 RevisionsExplanatory Statement: (Policy and Judicial Review) In the process of maintaining and updating our Board Policies and Administrative Regulations to comply with current law and the California School Boards Association (CSBA) recommendations, a draft copy of the July 2017 updates and proposed revisions was made available for Board Member review and first reading at the August 31, 2017 meeting, with a clean copy of the proposed revisions presented for a second reading at the September 21, 2017 meeting. At that meeting, the Board requested that Board Policy (BP) 0100 - Vision, be omitted from the packet for review and revision at a later date. The July 2017 updates and proposed revisions, with BP 0100 removed, are being presented at this meeting for approval.

      If you have need to refer to the present CUSD Board Policy in reviewing this material, Board Members can access the current policies through the CSBA Online service. Others may call the school office at (209) 556-1500, to request access to the policy.

      Staff will be present to answer questions.Attachment: July 2017 Proposed RevisionsRecommended Action:Approve as presented the July 2017 Board Policy Revisions.Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
  10. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Reports and for Board Members to report on current events, research and activities, and to add personal comments. Ceres High School will be first to report.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CUTA will be first to report.
    4. Dual-Language ProgramExplanatory Statement: (Student Learning and Achievement) Staff will provide an update on a possible expansion of the District's dual-language program.
      Referred to Board of Trustees by: Scott Siegel, Ed.D.Superintendent
    5. 2017 CAASPP ResultsExplanatory Statement: (Student Learning and Achievement) Educational Services staff will continue the presentation started during the study session earlier on this agenda. Staff will provide additional information as needed and be available to answer questions.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Educational Services
    6. Suspension Rate IndicatorExplanatory Statement: (Student Learning and Achievement) Educational Services and Child Welfare and Attendance staff will present information about the Suspension Rate Indicator as part of the California School Dashboard. 
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Educational Services
    7. Facility Improvement Plan UpdateExplanatory Statement: (Finance/Facilities) Staff has updated the District's Master Facility Improvement Plan. The attached file shows the Master Facility Improvement Plan as of the end of October 10, 2017. All items completed since the last update presented to the Board are in bold. (Please note that the Plan is updated constantly as new needs are identified.) The Plan shows a prioritized list of projects for each site, estimated completion time lines and the status of the project. Following presentation of the Plan to the Board, all completed items will be deleted.
      Attachment: Master Facility Plan 2017Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    8. Westport Elementary Water Grant ApplicationsExplanatory Statement: (Finance/Facilities) There are two grant opportunities for Westport Elementary School that could result in an increase of locations on campus that provide potable drinking water. Currently the system at Westport blends uranium and nitrates to meet drinking standards, however, the system can only serve a limited number of fixtures on the site. The short-term grant could result in point-of-use devices being utilized to treat the water at the fixture, and the long-term grant would provide a more permanent upgrade such as tying into City of Ceres water or significantly expanding the water treatment system at the site. Staff will present information related to the grant opportunities.

      An action item will be placed on the November 9th Board agenda designating an authorized representative to sign off on the applications and any subsequent financial agreements related to the grants.
      Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    9. Proposed Revision to BP 3100Explanatory Statement: (Policy and Judicial Review)Staff will provide an update on proposed changes to the current Board Policy for Business and Noninstructional Operations (BP 3100) as attached.
      Attachment: BP 3100Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
  11. RESEARCH
    1. Research Items
      Educating California's Children and Youth: A Summary of the Findings from a Survey of Voters about K-12 Schools, Berkeley IGS Poll, September 2017
      Signs of hope amid Smarter Balanced math scores, EdSource, October 8, 2017
      Attachments: Educating Children Survey and Signs of hope amid math scores
  12. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.