Ceres Unified School District

Governing Board Meeting
Agenda and Recommendations

November 9, 2017

District Office Board Room - 2503 Lawrence Street, Ceres, California

Persons wishing to address the Board on any school related issue, are invited to do so, either when the item is presented on the agenda, or under the "Public Comments" section. In the interest of time and order, presentations from the public are limited to three (3) minutes per person, and the total time for items shall not exceed twenty (20) minutes. An individual speaker's allotted time may not be increased by a donation of time from members of the public in attendance. If you wish to speak under Public Comments, please complete a Public Comment card and turn it in to the Superintendent's Assistant. The Board requests complaints or charges against an employee be held in Closed Session. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items. Individuals who require disability-related accommodations or modifications to participate in the Board meeting should contact the Superintendent in writing.

  1. OPEN SESSION - 5:00 pm - Conference Room C
    1. Public Comment
    2. Study Session - 2017-2018 Planned LCFF Expenditures
    3. Study Session - State Facility Program
    4. Adjourn to Closed Session
  2. CLOSED SESSION - Conference Room C
    1. Public Employee - Discipline/Dismissal/Release (Government Code Section 54947)
    2. Conference With Labor Negotiator (Government Code Section 54957.6)
      1. Agency Designated Representatives: Scott Siegel, Denise Wickham and David Viss
        Employee Organizations: CUTA and CSEA
    3. Public Employment (Government Code Section 54957)
      1. Title: Superintendent Evaluation
        Attachment: Superintendent Evaluation
    4. Student Discipline/Expulsions (Education Code 35146)
      Attachments: EX04-17/18 and EX05-17/18
    5. Reconvene to Open Session
  3. PUBLIC MEETING - Preliminary Proceedings -7:00 pm - Board Room
    1. Pledge of Allegiance to the Flag
    2. Invocation by Pastor Dionicio Vargas of Valley View Church of the Nazarene
  4. COMMENDATION/SCHOOL PRESENTATION SECTION
    1. Vaughn Elementary Presentation - Academic Student Support Systems
      Those who have received commendations or made presentations will have an opportunity to be excused at this time.
  5. APPROVAL OF AGENDA
    1. Opportunity for the Board and administration to adjust the published agenda.
  6. HEARING SECTION
    1. Public Comments - Opportunity for Citizens to Address Items Not on the AgendaPersons wishing to address the Board on any school related issue not listed elsewhere on the agenda are invited to do so under the "Public Comments" item. Please note that Government Code Section 54954.2(a) limits the ability of Board Members to respond to public comments. More Specifically, Board Members are limited, but not required, to give a brief response to public statements or questions regarding non-agenda items.
  7. Report Out of Closed Session
  8. Consent Agenda - Consolidated Motion The purpose of the Consent Agenda (Consolidated Motion) is to expedite action on routine agenda items. These Items will be acted upon with one motion, second and approval of the Board, unless a member of the Board or public wishes to pull the item for individual discussion and action. All matters listed under Consent Agenda are those on which the Board has previously deliberated or that can be classified as routine items of business. An administrative recommendation on each item is contained in the agenda supplements. There will be no separate discussion of these items prior to the time the Board of Trustees votes on the motion unless members of the Board, staff, or public request specific items to be discussed or pulled from the Consent items. If a member of the public wishes to speak to an item on the Consolidated Motion, please complete a Public Comment card and turn it in to the Superintendent's Assistant prior to the Board taking action.
  9. ACTION SECTION
    1. Consideration of Student Expulsions Explanatory Statement: (Student Learning and Achievement) The following Student Expulsions are being submitted for consideration: EX04-17/18 and EX05-17/18.
      Recommended Action:Approve the Administrative Panel's Recommendations.
      Referred to Board of Trustees by: Jose Beltran Director, Child Welfare and Attendance
    2. 2016-2017 Strategic Plan Evaluation ReportExplanatory Statement: (Student Learning and Achievement) The report summarizes the evaluation results of the 2016-2017 Strategic Plan, along with data and responses supporting the results of each goal. Highlights from the report were reviewed at the October 19 Board meeting. The report is now being presented for acceptance.  Attachment: 16-17 Strategic Plan LCAP EvaluationRecommended Action:Accept the Summary Evaluation Report of the 2016-2017 Strategic Plan.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Educational Services
    3. Dual-Language Immersion Program at Caswell ElementaryExplanatory Statement: (Student Learning and Achievement)Staff has reported to the Board at prior meetings on the possibility of converting an existing elementary school to a dual-language immersion program. At the October 19, 2017 Board meeting, staff identified Caswell Elementary School as the most suitable school in the District for this program. Three parent meetings have been held to gauge parental support. All parents who attended the meetings were enthusiastic. Staff is now recommending that the conversion of Caswell Elementary School to a dual-language immersion school commence with the kindergarten class of the 2018-2019 school year and subsequently advance one grade level per year. Staff will be available to answer questions.Recommended Action:Approve the conversion of Caswell Elementary School to a dual-language immersion program, effective with the kindergarten class of 2018-2019 and subsequently advancing one grade level per year.
      Referred to Board of Trustees by:Scott Siegel, Ed.D. Superintendent
    4. Budget Revision #1 Explanatory Statement: (Finance/Facilities) The following information is attached:

      1.    Budget revision pages showing Adopted Budget numbers, Budget Revision #1 numbers and differences by object code
             for all funds.

      2.    An updated Reserve Trend spreadsheet.
      3.    An updated Reserve Percentage Trend graph.


      The budget revision pages show the following significant changes:

      General Fund-Unrestricted General Education:

      • Beginning balance increased by $1,471,070.
      • Encroachments/Transfers decreased due to Special Ed. encroachement and transfer of one time mandate dollars to pay for the 1% one time bonus for all employees.
      • Certificated Salaries (1000), Classified Salaries (2000), and Benefits (3000) increased due to the 1% one time bonus for all employees for 2017-18.
      • Books and Supplies (4000) Services and Services and Other Operations (5000) changed due to site and department budget revisions.
      • Contingency (7900) increased to balance above changes.


      General Fund-Unrestricted Lottery:

      • Beginning balance increased by $97,278.
      • Services and Other Operations (5000) increased due to additional electricity charged to Lottery instead of General Unrestricted.


      General Fund-Other Unrestricted

      • Beginning balance increased by $1,879,689.
      • Revenue (8000) increased due to one time Mandate revenue.
      • Encroachments/Transfers decreased due to the transfer of one time mandate dollars.
      • Certificated Salaries (1000), Classified Salaries (2000), and Benefits (3000) increased due to professional development costs.
      • Books and Supplies (4000) decreased due to the estimate of instructional materials for the fiscal year.
      • Capital Outlay (6000) increased due to equipment replacement expenditures and expenditures for new bus.
      • Other Outgo (7000) increased due to transfer to Fund 40 from Mandate revenue.
      • Contingency (7900) increased to balance above changes.


      General Fund-Restricted Resources

      • Beginning balance increased $308,892.
      • Revenue (8000) increased due to prior year carryover on Title I, Title II, and Title III. Also, additional funds were budgeted for ASES, Prop 39 Energy Grant and the Bus Replacement Grant.
      • Encroachments/Transfers decreased due to the Special Education encroachment.
      • Certificated Salaries (1000), Classified Salaries (2000), Benefits (3000), Books and Supplies (4000), and Capital Outlay (6000) increased due to new funding sources listed above.
      • Contingency (7900) decreased to balance above changes.


      Charter School Fund

      • Beginning balance decreased $270,787.
      • Revenue (8000) increased due to new Prop 39 Energy Grant funding.
      • Certificated Salaries (1000), Classified Salaries (2000), and Benefits (3000) increased due to actual salary costs for Charter School staff.
      • Services (5000) increased due to expenses for new funding source listed above.
      • Contingency (7900) decreased to balance above changes.


      Adult Education Fund

      • Beginning balance increased $64,111.
      • Revenue and expenses increased due to additional revenue received for the Federal Adult Education grant.
      • Certificated Salaries (1000), Classified Salaries (2000), Benefits (3000), and Services (5000) increased due to new funding source listed above
      • Contingency (7900) decreased to balance above changes.


      Child Development Fund

      • Beginning balance decreased $7,481.
      • Revenue (8000) increased due to additional State Preschool money.
      • Expenses increased due to additional revenue.


      Cafeteria Fund

      • Beginning balance increased $681,703.
      • Revenue (8000) increased due to participation in the school lunch program and increase in the reimbursed amount.
      • Books and Supplies (4000) decreased due to projected food costs.
      • Contingency (7900) increased to balance above changes.


      Special Reserve

      • No significant changes.


      Special Reserve (OPEB)

      • Beginning balance increased by $147,859.
      • Contingency (7900) increased to balance above changes.


      Capital Facilities Fund (Developer Fees)

      • Beginning balance increased $105,086.
      • Revenue (8000) increased due to actual fees received.
      • Capital Outlay (6000) increased due to budgeted portion of cost for Central Valley High School classroom addition and stadium lighting.
      • Contingency (7900) decreased to balance above changes.


      Capital Projects

      • Beginning balance increased $1,127,421.
      • Encroachments/Transfers (8000) increased due to transfer from mandate dollars.
      • Capital Outlay (6000) increased due to budget for construction projects.
      • Contingency (7900) decreased to balance above changes.


      Debt Service Fund

      • No significant changes.


      The attached Reserve Trend spreadsheet shows the current state of District reserves and year over year spending. The District meets the State 3% requirement by using General Education Reserves. The attached Reserve Percentage Trend graph illustrates the District's reserve level compared to prior years and projects the level of reserves through the coming year.  Attachments: Multiyear Trends Rev, Board Budget Analysis 2018 Rev 1 and Reserve Percentage TrendsRecommended Action:Approve Budget Revision 1.
      Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    5. Designate Authorized Representatives for the Westport Elementary Water Grant Application ProcessExplanatory Statement: (Finance/Facilities) At the October 19, 2017 Board meeting, staff presented information pertaining to the Westport Elementary Water Grant opportunities. Staff is requesting the Board adopt the attached resolution to authorize the Superintendent or the Assistant Superintendent of Business Services to sign applications, contracts and other necessary documents.Attachment: Resolution Authorizing Representatives-Westport Elem Water Grant Application-11.09.17Recommended Action:Adopt as presented Resolution No. 07-17/18.
      Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    6. Central Valley High School New Building Project and Categorical ExemptionExplanatory Statement: (Finance/Facilities) The proposed project would involve construction of two new classroom buildings, Building N and Building O, to better accommodate the needs of students and staff. The proposed new classroom buildings would be located on the existing Central Valley High School grounds. Building N would be 7,360 square feet with five classrooms, restrooms, staff rooms and storage. Building O would be 3,200 square feet with three classrooms a staff room, common room, and an office. The addition of eight new classrooms would accommodate a proposed increase in student enrollment capacity of 240 students which is less than 25% of the total student enrollment. There are no unusual circumstances that would lead to significant impacts.Attachment: Central Valley HS Categorical Exemption 11.09.17Recommended Action:Approve the California Environmental Quality Act (CEQA) categorical exemption for the Central Valley High School future expansion project.
      Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    7. Call for Bids for Cattle Barn at the CUSD Agriculture Center at Hidahl Elementary Explanatory Statement: (Finance/Facilities) Staff is recommending that the Board call for bids for the building of a cattle barn at the CUSD Ag Center. Recommended Action:Call for bids for the building of a cattle barn at the CUSD Agriculture Center at Hidahl Elementary.
      Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    8. Request for Qualifications for the Remodeling of the Virginia Parks Elementary Kitchen Facility Explanatory Statement: (Finance/Facilities) District staff is seeking approval to post a Request for Qualifications (RFQ) to accept submissions from Pre-Qualified Builders to remodel the Virginia Parks Elementary kitchen facility.Recommended Action:Authorize staff to post a Request for Qualifications for the remodeling of the Virginia Parks Elementary kitchen facility.
      Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    9. Refunding of Measure U Bonds and Issuance of New Bonds Using Bonding Authority Under Measure UExplanatory Statement: (Finance/Facilities)Staff will present a bond refinance and issuance scenario that would accomplish three goals:

      1) Significant savings to taxpayers
      2) Reduction of the Measure U tax rate to less than $60 per $100,000 of assessed value
      3) Issuance of new bonds under the Measure U authority within the tax rate delineated above

      If approved, staff will work with the District's financial advisor and bond council to bring a resolution to a Board meeting in December.
      Attachment: Measure U Refunding and Issuance ScenarioRecommended Action:Approve in concept the refunding and issuance of Measure U Bonds and authorize staff to take necessary steps to prepare for a Board resolution at a future meeting. 
      Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
    10. Addendum to Superintendent's Employment AgreementExplanatory Statement: (Human Resources/Collective Bargaining)Given ongoing increases to the employer California State Teachers' Retirement System (CalSTRS) rate, a proposed amendment to the employment agreement between the Ceres Unified School District and Superintendent Scott Siegel is attached for review and action by the Board of Trustees. If approved, the addendum will limit the Cost of Living Adjustment (COLA) in the Superintendent's compensation formula by only applying the difference, if any, between the COLA and the CalSTRS rate increase.Attachment: Addendum to Employment AgreementRecommended Action:Approve as presented the Addendum to the Employment Agreement Between the Ceres Unified School District and Scott Siegel.  
      Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
    11. CUSD Foundation Bylaws AmendmentsExplanatory Statement: (Policy and Judicial Review) The Ceres Unified School District Foundation is amending Article II of its bylaws with regard to Section II, Purpose, adding language regarding the awarding of scholarships to graduating students of Ceres. Also, the addition of Article XIII addresses the acquisition of charitable assets resulting from the merger of the Ceres Education Foundation with the Ceres Unified School District Foundation.    Attachment: BYLAWS for CUSD Foundation with Amendments Nov 2017Recommended Action:Approve the amended language of Article II and addition of Article XIII of the CUSD Foundation bylaws.  
      Referred to Board of Trustees by:Scott Siegel, Ed.D.Superintendent
    12. Date of 2017 Organizational MeetingExplanatory Statement: (Policy and Judicial Review) The Governing Board of each school district must hold an annual organizational meeting pursuant to Education Code Section 35143. The organizational meeting must be held within the 15-day period beginning with the first Friday in December and ending on the third Friday in December. For the 2017-2018 fiscal year, the meeting must take place between December 1, 2017 and December 15, 2017.

      Given that a regular meeting of the CUSD Board of Trustees is scheduled to occur on December 7, 2017 at 7:00 p.m., and falls within the prescribed 15-day period, it is recommended that the organizational meeting be conducted at that time.

      At the organizational meeting, the Board of Trustees will be asked to:

      1. Administer the Oath of Office to Newly Re-elected Trustees
      2. Elect a President and Clerk
      3. Appoint a representative to vote on the Members of the County Committee on School District Organization
      4. Appoint representatives to the City and School 2+2+2 Committee
      5. Approve the Board of Trustees 2018 meeting calendar (attached for review as Information & Study Item 10. i. below)

      Board Bylaw 9100 is attached for reference. Attachment: BB 9100Recommended Action:Establish the date and time of the 2017 organizational meeting as Thursday, December 7, 2017 at 7:00 p.m. in the District Office Board Room, 2503 Lawrence Street, Ceres.
      Referred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
    13. Proposed Revision to BP 3100Explanatory Statement: (Policy and Judicial Review) An update to Board Policy (BP) 3100 - Business and Noninstructional Operations was presented for review by the Board of Trustees at the October 19, 2017 Board meeting, and is being presented at this meeting for action.
      Attachment: BP 3100 PolicyRecommended Action:Approve as presented the proposed revision to Board Policy 3100.
      Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
  10. INFORMATION & STUDY
    1. Superintendent's ReportThis is an opportunity for the Superintendent to report on current events, research and activities, and to add personal comments.
    2. Board ReportThis is an opportunity for the Student Representatives' Report and for Board Members to report on current events, research and activities, and to add personal comments.
    3. Association Report This is an opportunity for the two employee associations to report on current events, research and activities, and to add personal comments. CSEA will be first to report.
    4. Local Indicators - California DashboardExplanatory Statement: (Student Learning and Achievement) Educational Services staff will present information about the Local Indicators as part of the California School Dashboard.
      Referred to Board of Trustees by:Amy Peterman, Ed.D.Assistant Superintendent, Educational Services
    5. Educational Options ProgramsExplanatory Statement: Staff will present information related to Educational Options department programs and provide an overview specific to the After School Education and Safety (ASES) program, the Academic Intervention Program (AIP), and Summer School.
      Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    6. Enrollment UpdateExplanatory Statement: (Finance/Facilities) The attached chart provides information on District enrollment and Average Daily Attendance (ADA). The report provides information on Adopted Budget projected enrollment and ADA, 1st Budget Revision projected enrollment and ADA, actual enrollment on October 27, 2017. The numbers for Whitmore Charter School are shown separately since it is not in the General Fund. Staff will be available to answer any questions.
      Attachment: Enrollment Update 11.09.17Referred to Board of Trustees by:Jose BeltranDirector, Child Welfare and Attendance
      Dan Pangrazio.Assistant Superintendent, Business Services
    7. District Equipment Replacement Reserve Prioritized Funding ListExplanatory Statement: (Finance/Facilities) Staff has updated the list of equipment that is need of replacement, repairing or purchase. The attached list shows the purchases made in prior fiscal years, purchases made or scheduled in the current fiscal year and potential purchases for the following two years. Due to current year budget considerations, several 2017-2018 and 2018-2019 items may be postponed. The list will be used to guide expenditures made from the Equipment Replacement Reserve. Currently, staff estimates that there will be a balance of approximately $440,953.07 in the Equipment Replacement Reserve at the end of the 2017-2018 fiscal year, should no further purchases above the budget be made. Staff will be available to answer questions.
      Attachment: Equipment Replacement Reserve 11.09.17Referred to Board of Trustees by:Dan PangrazioAssistant Superintendent, Business Services
    8. Office of Head Start Information MemorandumExplanatory Statement: (Student Learning and Achievement) The Head Start Act requires the sharing of accurate and regular information about the Ceres Head Start program with the School Board. Attached for review is the Information Memorandum of the new compliance dates for background check procedures and Quality Rating Scale and Improvement Systems (QRIS) for the Head Start program. Guidance will be followed to ensure compliance with the new regulation.
      Attachment: Office of Head Start Information Memorandum Referred to Board of Trustees by:Jay SimmondsAssistant Superintendent, Student Support Services
    9. Proposed 2018 Board of Trustees Meeting CalendarExplanatory Statement: (Policy and Judicial Review) The proposed 2018 meeting calendar is available for review at this meeting, and will be brought for action at the Organizational Meeting of the CUSD Board of Trustees on December 7, 2017.
      Attachment: Proposed 2018 Meeting CalendarReferred to Board of Trustees by: Scott Siegel, Ed.D. Superintendent
  11. RESEARCH
    1. Research Items
      Seal on diploma will be badge of honor for civically active California Students, EdSource, October 31, 2017
      Attachment: Seal on diploma
  12. ADJOURNMENT

Any documents that are public records and are provided as backup to open session items on this agenda are accessible to the public on the Website www.ceres.k12.ca.us, with the exception of documents provided at the time of the meeting. Documents that are public records, and are provided at the time of the meeting to a majority of the Governing Board regarding an open session item, will be made available for public inspection upon request to the Superintendent's Executive Assistant, who is seated to the Trustees' right at the Cabinet table during Governing Board meetings held in the District Office Board Room, 2503 Lawrence Street, Ceres.